WiththestrongsupportofPekingUnionMedicalCollegeHospital,theSampletransfersystemofDynaflowSmartLaboratoryhasbeendevelopedrapidlybytheDynaflowSmartLaboratoryteamforonemonthandofficiallylaunchedonthewechatminiprogram.Governmentdepartments,medicalinstitutions,enterprisesandinstitutionscanuseitfreeofcharge.
Thesystemwillprovidesolutionstothefourmanagementsituationsfacedbymedicalandscientificresearchinstitutions:Duetoworkrequirements,scientificresearchmedicalsamplesofmedicalinstitutionsoftentransferbetweendepartments,hospitalsandinstitutions.Atpresent,thetransfermanagementofscientificresearchmedicalsamplesisrelativelyloose,mainlyrelyingonlaboratorypersonnel,auxiliarypersonnel,orthroughexpressdeliverycompanies.Thereareonlysimplepaperrecordsornorecordsinthetransferprocess,andloosesampletransfermanagementhasbiosafetyrisks.Whentracingthetransferofasample,relyingontraditionalpaperrecordsoftenfails.
TheSmartLabSampleTransferSystemdevelopedbyDanaIsamoduleofthesmartMedical"managementplatform,whichcantrackthewholeprocessofsampletransferandrecordinformationrelatedtotime,personnelandtransportationprotectionmeasuresineachlinkofsampletransfer.
Themanagementsystemdesignsthefollowingroles:PI/Departmentdirector:Asthedirectleaderofsamplemanagement,responsibleforapprovingthetransferredsamples.Experimenter:engagedinexperimentalwork,sampleproductionoruser,istheoriginatororreceiverofsampletransfer.Supportstaff:Usuallycolleagues,assistants,orstudentsoftheexperimenter,butmayalsobespecializedtransferstaffarrangedbythehospital.Deliverystaff:Employeesofdeliverycompanies.
Thesmartlaboratorysampletransfersystemincludesthefollowingfunctions:Sendoutregistration:Whentheexperimenterneedstosendoutthesample,thesampleinformationcanberegisteredthroughthisfunction.Samplereceipt:Thesamplereceiverorsamplesenderreceivesthesamplethroughthisfeature.Querysamples:eachrolecanquerythesamplesandforwardinginformationtheyhandle,includingIsent,Ireceived,Iforwarded.Externalregistration:Whenreceivingsamplesfromotherhospitalsorinstitutions,registersampleinformationthroughthisfunction.DepartmentdirectorandprojectPIcancheckthesampletransferapplicationthroughtheminiprogramandapproveitonlinethroughmobilephone.
Inthesendoutregistrationfunction,experimentersneedtofillinthefollowingcontents:Recipientinformation:includingsamplerecipient,phonenumber,address(ordepartment).Projectinformation:includingprojectname,PIname,PIphonenumber,andotherdetailsrelatedtotheproject.Sampleinformation:includingsamplenameandcategory,samplequantityandunit,totalamountofsamplessentthistime,testcontent,transferconditions,etc.Multiplesamples:ExperimenterscanfillinmultiplesamplesatonetimehereandkeeptheminthesamesampledeliveryformMultiplesampledeliveryforms:Laboratorystaffcanfillinmultiplesampledeliveryformsatdifferenttimes,andauxiliarystaffcanreceiveandtransferthematthesametime.AftertheSendingregistrationFormisfilledinandsaved,thesampleinformationtobesentwillbeautomaticallysenttotheprojectPIanddepartmentdirectorforreview,andthestatusisunderreview.
Iftherecipientreturnsthecaptchatothesender,heagreesthatthesamplewillbecollectedonhisbehalf.Inputtwoverificationcodesintothesamplemanagementsystemtoreceivesamples.Iftheotherpartyrefusestoacceptthesampleorcannotfindthecontact,thesendercanclicktherejectbuttonandfillinthereason,andthensendthesampleback;Theexperimentertakesbackthesampleandclicksagreetorejecttocompletethesamplereturn.Ifthesampletransferdestinationisfarawayorinothercities,youneedtotransferthesamplebyexpressdelivery,flashdelivery,etc.AfterthesampleswerecollectedbytheCouriercompany,theexperimenterscannedtheQRcodeofthedeliveryorderleftbytheCourierthroughhismobilephone,orfilledinthenumberofthedeliveryorderandconfirmed,andthestatusofthedeliveryorderchangedtointransit.Atthistime,thetransitpoint,arrivaltimeandreceiptstatusofsampletransfercanbecheckedatanytimethroughthemobilephone.Aftertheotherpartysignsthedeliveryreceipt,thestatusoftheout-of-samplereceiptwillautomaticallychangetoreceived,andthetransferwillend.
Receivingexternalsamples:Whenotherhospitalsorinstitutionsneedtosendsamplestoourhospital,iftheotherpartyalsousesthissetofsamplemanagementsystem,theycanreceivesamplesthroughmutualscanningtwo-dimensionalmethod.Iftheotherpartydoesnotusethesamplemanagementsystem,thelaboratorystaffshouldmanuallyfillinthereceivedsampleinformationandthemethodofsampletransfer.