HandbookforEmployersM

Employersshouldcheckthisonlineversionofthehandbookperiodicallyforupdates.Printingdoesnotallowaccesstohelpfullinksorupdatestothishandbook.

GuidanceforCompletingFormI-9(EmploymentEligibilityVerificationForm)|CurrentasofJuly2023

In1986,CongressreformedU.S.immigrationlawstopreservethetraditionoflegalimmigrationwhileseekingtoclosethedoortounlawfulentry.Theemployersanctionsprovisions,foundinsection274AoftheImmigrationandNationalityAct(INA),wereaddedbytheImmigrationReformandControlActof1986(IRCA).TheseprovisionsfurtherchangedwiththepassageoftheImmigrationActof1990andtheIllegalImmigrationReformandImmigrantResponsibilityAct(IIRIRA)of1996.

EmploymentisoftenthemagnetthatattractspeopletoresideintheUnitedStatesunlawfully.Thepurposeoftheemployersanctionslawistoremovethismagnetbyrequiringemployerstohireonlyindividualswhomaylegallyworkhere:U.S.citizens,noncitizennationals,lawfulpermanentresidents,andothernoncitizenswhoareauthorizedtowork.Tocomplywiththelaw,employersmust:

Theguidanceinthishandbook,intandemwiththeFormI-9instructions,helpsemployersproperlycompleteFormI-9,whichassistsinverifyingthatyouremployeesareauthorizedtoworkintheUnitedStates.YoumustcompleteaFormI-9foreverynewemployeeyouhireafterNov.6,1986,aswellasnewemployeeshiredintheCommonwealthoftheNorthernMarianaIslands(CNMI)onorafterNov.28,2009.ThisincludesU.S.citizensandnoncitizennationalswhoareautomaticallyeligibleforemploymentintheUnitedStates.

Theformconsistsoffiveparts:

FormI-9isavailableinEnglishandSpanish.EmployersintheUnitedStates,exceptPuertoRico,mustcompletetheEnglish-languageversionofFormI-9.OnlyemployerslocatedinPuertoRicomaycompletetheSpanish-languageversionofFormI-9insteadoftheEnglish-languageversion.AnyemployermayusetheSpanish-languageformandinstructionsasatranslationtoolforSpanish-speakingemployees,whencompletingtheEnglish-languageversion.

TheHomelandSecurityActof2002createdanexecutivedepartmentcombiningnumerousfederalagencieswithamissiondedicatedtohomelandsecurity.OnMarch1,2003,theauthoritiesoftheformerImmigrationandNaturalizationService(INS)weretransferredtothreenewagenciesintheU.S.DepartmentofHomelandSecurity(DHS):

ThetwoDHSimmigrationcomponentsmostinvolvedwiththemattersdiscussedinthishandbookareUSCISandICE.USCISissuesmostemploymentauthorizationdocumentationfornoncitizensandadministersFormI-9andE-Verify,whichelectronicallyconfirmsemploymenteligibility.ICEenforcesthepenaltyprovisionsofsection274AoftheINAaswellasotherimmigrationrequirementswithintheUnitedStates.

UndertheHomelandSecurityAct,theU.S.DepartmentofJustice(DOJ)retainedcertainresponsibilitiesrelatedtoFormI-9aswell.Inparticular,theImmigrantandEmployeeRightsSection(IER)intheDOJ’sCivilRightsDivisionenforcestheanti-discriminationprovisioninsection274BoftheINA,whiletheExecutiveOiceforImmigrationReview(EOIR)administrativelyadjudicatescasesundersections274A,274B,and274C(civildocumentfraud)oftheINA.

FormI-9hasbeenthefoundationoftheemploymenteligibilityverificationprocesssince1986,whenemployersbeganverifyingtheemploymentauthorizationandidentityofnewhiresunderIRCA.Toimprovetheaccuracyandintegrityofthisprocess,USCISoperatesanelectronicemploymenteligibilityconfirmationsystemcalledE-Verify.

E-Verifyisaweb-basedsystemthatallowsemployersandotherparticipantstoconfirmtheeligibilityoftheirnewlyhiredemployeestoworkintheU.S.byelectronicallymatchinginformationontheemployee’sFormI-9againstrecordsavailabletotheSocialSecurityAdministration(SSA)andDHS.E-Verifyisfreeandisavailabletoparticipantsinall50states,theDistrictofColumbia,PuertoRico,Guam,theU.S.VirginIslands,andtheCommonwealthoftheNorthernMarianaIslands.

EmployerswhoparticipateinE-VerifymuststillcompleteaFormI-9foreachnewlyhiredemployeeintheUnitedStates.E-VerifyparticipantsmayacceptanydocumentorcombinationofdocumentsfromtheListsofAcceptableDocumentsonFormI-9,butiftheemployeechoosestopresentaListBandCcombination,theListB(identityonly)documentmusthaveaphotograph.EmployeesmustalsoprovidetheirSocialSecuritynumberinSection1oftheFormI-9iftheiremployerisenrolledinE-Verify.

IfyouparticipateinE-Verify,aftercompletingaFormI-9foryournewemployee,youmustcreateacaseinE-VerifythatincludesinformationfromSections1and2oftheemployee’sFormI-9.Aftercreatingthecase,youwillreceivearesponsefromE-Verifyregardingtheemploymentauthorizationoftheemployee.Insomecases,E-VerifywillprovidearesponseindicatingaTentativeNonconfirmation(mismatch).ThisdoesnotnecessarilymeantheemployeeisunauthorizedtoworkintheUnitedStates.Rather,itmeansthatE-Verifyisunabletoimmediatelyconfirmtheemployee’sauthorizationtoworkintheUnitedStates.Inthecaseofamismatch,youmustnotifytheemployee.Iftheemployeewishestotakeactiontoresolveamismatch,theemployeeshouldcontacttheappropriateagency(DHSand/ortheSSA)withintheprescribedtimeperiodstatedintheReferralDateConfirmationthatyouwillprovidetotheemployee,andasdescribedintheE-VerifyUserManual.

WhenusingE-Verify,participatingemployersmustalsofollowcertainproceduresthatweredesignedtoprotectemployeesfromunfairemploymentactions:

E-VerifystrengthenstheFormI-9employmenteligibilityverificationprocessthatallemployers,bylaw,mustfollow.ByaddingE-VerifytotheexistingFormI-9process,participantscanbenefitfromknowingthattheyhavetakenanadditionalsteptowardmaintainingalegalworkforce.

FormoreinformationaboutE-Verify,includingenrollment,visite-verify.govorcontactE-Verifyat888-464-4218.

OnNov.14,2008,theCivilianAgencyAcquisitionCouncilandtheDefenseAcquisitionRegulationsCouncilissuedafinalruleamendingtheFederalAcquisitionRegulation(FAR)(FARcase2007-013,EmploymentEligibilityVerification).TheregulationrequirescontractorswithafederalcontractthatcontainstheFARE-VerifyclausetouseE-Verifyfortheirnewhiresandallemployees(existingandnew)assignedtothecontract(48C.F.R.,Subpart22.18).FederalcontractsissuedonorafterSept.8,2009,aswellasoldercontractsthathavebeenmodifiedmaycontaintheFARE-Verifyclause.

YoumustcompleteFormI-9eachtimeyouhireanypersontoperformlabororservicesintheUnitedStatesinreturnforwagesorotherremuneration.Remunerationisanythingofvaluegiveninexchangeforlabororservices,includingfoodandlodging.TherequirementtocompleteFormI-9appliestonewemployeeshiredintheUnitedStatesafterNov.6,1986,aswellasnewemployeeshiredintheCommonwealthoftheNorthernMarianaIslands(CNMI)onorafterNov.28,2009.

EnsuretheemployeereceivestheinstructionselectronicallyorinprintandcompletesSection1ofFormI-9atthetimeofhire.“Hire”meansthebeginningofemploymentinexchangeforwagesorotherremuneration.Thetimeofhireisnotedontheformasthefirstdayofemployment.EmployeesmaycompleteSection1beforethetimeofhire,butnotbeforetheemployerextendsthejoboerandtheemployeeacceptsit.Youmayreviewtheemployee’sdocument(s)andfullycompleteSection2atanytimefromthedatetheemployeeacceptsthejobofferandcompletesSection1towithinthreebusinessdaysfromthedateofhire.Forexample,iftheemployeebeginsemploymentonMonday,youmustcompleteSection2byThursday.

Youmaydesignate,hire,orcontractwithanypersonyouchoosetocomplete,updateormakecorrectionstoSection2orSupplementB,ReverificationandRehire,onyourbehalf,suchasamemberofthegeneralpublic,personnelofficers,foremen,agents,ornotariespublic.Thispersonisknownasyourauthorizedrepresentative.Theauthorizedrepresentativemustperformalltheemployerdutiesdescribedintheinstructionsandthishandbook,andcomplete,signanddateSection2orSupplementB,ReverificationandRehire,onyourbehalf.Youareliableforanyviolationsinconnectionwiththeformortheverificationprocess,includinganyviolationscommittedbytheauthorizedrepresentativeactingonyourbehalf.

USCISdoesnotrequireyoutohaveacontractorotherspecificagreementwithyourauthorizedrepresentativeforFormI-9purposes.Iftheemployerchoosestouseanotarypublicasanauthorizedrepresentative,thatpersonisnotactinginthecapacityofanotary.Thispersonmustperformthesamerequiredactionsasanauthorizedrepresentative,includingsignatures.Whenactingasanauthorizedrepresentative,anotarypublicshouldnotprovideanotarysealonFormI-9.

EmployeescannotactasauthorizedrepresentativesfortheirownFormI-9.Therefore,employeescannotcomplete,update,ormakecorrectionstoSection2orSupplementB,ReverificationandRehireforthemselvesorattesttotheauthenticityofthedocumentationtheypresent.

Ifanemployeewillworkforlessthanthreebusinessdays,Sections1and2mustbefullycompletedatthetimeofhire(inotherwords,bythefirstdayofemployment).

DonotcompleteFormI-9foremployeeswhoare:

Ifyouareself-employed,youdonotneedtocompleteFormI-9onyourownbehalfunlessyouareanemployeeofaseparatebusinessentity,suchasacorporationorpartnership.Inthatcase,youandanyotheremployeesmustcompleteFormI-9.

Note:YoucannothireanindividualwhoyouknowisnotauthorizedtoworkintheUnitedStates.

HavetheemployeecompleteSection1atthetimeofhire(bythefirstdaytheemployeestartsworkforpayorotherremuneration)byenteringthecorrectinformationandsigninganddatingtheform.Iftheemployeeenterstheinformationbyhand,ensuretheemployeeprintsclearly.

Apreparerand/ortranslatormayhelptheemployeecompleteSection1.Employersmustreviewtheinformationandensureemployees(andtheirpreparer/translators,ifapplicable)fullyandproperlycompletedSection1.

Figure1a:CompletingSection1:EmployeeInformationandAttestation

Employeesmustentertheircurrentlegalnameandotherlastnamesthattheyhaveusedinthepastorpresent(suchasamaidenname),ifany.

Employeesmustentertheircurrentaddress,apartmentnumber(ifany),cityortown,stateandZIPcode.Iftheresidenceisnotlocatedinacityortown,enterthevillage,county,township,reservation,etc.intheCityorTownField.Employeeswhodonothaveastreetaddressshouldenteradescriptionofthelocationoftheirresidence,suchas“TwomilessouthofI-81,nearthewatertower.”Employeeswhohavenoapartmentnumbermayleavethisfieldblank.BordercommutersfromCanadaorMexicomayentertheircity;provinceorstate;postalcode;andtheircountryabbreviation.

Employeesmustentertheirdateofbirthasatwo-digitmonth,two-digitday,andfour-digityear(mm/dd/yyyy)inthisfield.Forexample,Jan.8,1980,shouldbeenteredas01/08/1980.

EmployeesmayvoluntarilyprovidetheirSocialSecuritynumberorleavethisfieldblank.However,ifyouareenrolledinE-Verify,youremployeesmustprovidetheirSocialSecuritynumber.

EmployeeswhohavenotyetreceivedtheirSocialSecuritynumberandwhocansatisfyallotherFormI-9requirementsmayworkwhileawaitingtheirSocialSecuritynumber.HavethementertheirSocialSecuritynumberinSection1assoonastheyreceiveit.

EmployeesarenotrequiredtoprovideanemailaddressortelephonenumberinSection1.Iftheydonotwishtoenterane-mailaddressortelephonenumber,theymayleavethesefieldsblank.

Employeesmustreadthewarningaboutpenaltiesunderfederallawandattesttotheircitizenshiporimmigrationstatusbycheckingoneofthefollowingboxesontheform:

Employeesmustsignanddatetheform.Employeeswhocannotsigntheirnamemayplaceamarkinthisfieldtoindicatetheirsignature.

Iftheemployeeusesapreparerand/ortranslatortohelpthemcompleteand/ortranslatetheform,eachpreparerand/ortranslatormustcompleteaseparatePreparerand/orTranslatorCertificationblockinSupplementA,Preparerand/orTranslatorCertificationforSection1.

Figure1b:CompletingSupplementA:Preparerand/orTranslatorCertificationforSection1

YoumustensurethatallpartsofFormI-9areproperlycompleted;oryoumaybesubjecttopenaltiesunderfederallaw.TheemployeemustcompleteSection1nolaterthantheemployee’sfirstdayofemployment.YoumaynotaskanindividualwhohasnotacceptedajoboertocompleteSection1.BeforecompletingSection2,youshouldreviewSection1toensuretheemployeecompleteditproperly.Youmayreviewtheemployee’sdocument(s)andfullycompleteSection2atanytimebetweenthedatetheemployeeacceptsthejobofferandcompletesSection1towithinthreebusinessdaysofthehire.Reviewanypossibleerrorswiththeemployee.Theemployeemustcorrectanyconfirmederrors,addtheirinitials,andthedatetheymadethecorrection.EmployersmaynotaskfordocumentationtoverifytheinformationenteredinSection1.

Withinthreebusinessdaysofthedateemploymentbegins,youoryourauthorizedrepresentativemustcompleteSection2byexaminingoriginal,acceptable,andunexpireddocumentation,oranacceptablereceipt,theemployeepresents(seeTable1:SpecialFormI-9Situations)todetermineifitreasonablyappearstobegenuineandrelatestothepersonpresentingit.Forexample,ifanemployeebeginsemploymentonMonday,youmustreviewtheemployee’sdocumentationandcompleteSection2onorbeforeThursdayofthatweek.However,ifyouhiresomeoneforlessthanthreebusinessdays,youmustcompleteSection2nolaterthanthefirstdayofemployment.

Youmayterminateanemployeewhofailstopresentacceptabledocumentation(oranacceptablereceiptforadocument)withinthreebusinessdaysafterthedateemploymentbegins.IfyoufailtoproperlycompleteFormI-9,youriskviolatingsection274AoftheINAandmaybesubjecttocivilmoneypenalties.

Employeesmaychoosetopresenteither:1)onedocumentselectedfromListAor2.)acombinationofoneselectionfromListBandoneselectionfromListC.

ListBdocumentationshowsidentityonlyandListCdocumentationshowsemploymentauthorizationonly.IfanemployeepresentsacceptableListBandListCdocumentation,donotaskthemtopresentListAdocumentation.

Table1SpecialFormI-9Situations

SpecialSituation

Solution

AdditionalM-274Guidance

EmployeepresentsaSocialSecurityCardcontainingoneofthefollowingrestrictions:

BecausetherestrictedSocialSecurityCardisnotanacceptableListCdocument,asktheemployeetoprovideadifferentdocumentfromListCorListA.

Employeeisaminor(individualsunderage18)andisunabletopresentanidentitydocumentfromListB.

Minor’sparentorlegalguardianestablishesidentityfortheminorbycompletingSection1onminor’sbehalfandcompletingaPreparerand/orTranslatorCertificationblockinSupplementA.

MinormustthenonlypresentanemploymentauthorizationdocumentfromListC.

Employeewhohasaphysicalormentalimpairmentisplacedinajobbyanonprofitorganization,association,oraspartofarehabilitationprogram(specialplacement)andisunabletopresentanidentitydocumentforListB.

Representativeofthenonprofitorganization,association,orrehabilitationprogram;parent;orlegalguardianestablishesidentityforthisemployeebycompletingSection1ontheemployee’sbehalfandcompletingaPreparerand/orTranslatorCertification.EmployeemustthenonlypresentanemploymentauthorizationdocumentfromListC.

EmployeehasanexpiredEADand/oremploymentauthorizationbutqualifiesforanautomaticextensionofemploymentauthorizationand/orEmploymentAuthorizationDocument(EAD)byaFederalRegisternotice(FRN),aregulation,aFormI-797orI-797Creceiptnotice,anindividualletter/noticeorawebsitenotice.

AnEADautomaticallyextendedbyFRNornoticeisanunexpiredListAdocumentforFormI-9.FormoreinformationonwhattheemployeemustpresentalongwiththeirEADtocompleteFormI-9,pleaseseeSection5.

EmployeepresentsanacceptablereceiptinplaceofanunexpiredListA,B,orCdocument.

SeeTable2todeterminehowlongeachreceiptisvalidandwhatdocumentstheemployeemustshowoncethereceiptexpires.

Figure2:Section2:EmployerorAuthorizedRepresentativeReviewandVerification

WhencompletingSection2,useinformationfromthedocumentationtheemployeepresentedtoenterthedocumenttitle,issuingauthority,documentnumber,andexpirationdate(ifany)inSection2:

The“AdditionalInformation”spaceisforFormI-9notes,suchas:

Enterthefirstdayofemploymentforwagesorotherremunerationinthespacefor“Theemployee’sfirstdayofemployment(mm/dd/yyyy).”Recruitersandreferrersforafeedonotentertheemployee’sfirstdayofemployment.

Staingagenciesmaychoosetouseeitherthedateanemployeeisassignedtotheemployee’sfirstjoborthedatethenewemployeeisenteredintotheassignmentpoolasthefirstdayofemployment.

Thesamepersonwhoexaminedtheemployee’sdocumentsmustalsocompletethefieldsinthecertificationblock,thensignanddateSection2,asshowninFigure2above.TheemployerorauthorizedrepresentativesignsanddatesSection2inthespacesprovidedtoattesttoexaminingthedocumentstheemployeepresented.Alsoentertitle,lastname,firstname,andtheemployer’sbusinessororganizationname.

Enterthebusiness’sphysicalstreetaddress,cityortown,state,andZIPcode.Ifthelocationisnotacityortownyoumayenterthenameofthevillage,county,township,reservation,etc.thatapplies.EmployersmaynotenteraP.O.boxastheiraddress.Ifyourcompanyhasmultiplelocations,usethemostappropriateaddressthatidentifiesthelocationoftheemployer.

Youmaymakecopies(orelectronicimages)ofthedocumentationyoureviewed,butmustreturnoriginaldocumentationtotheemployee.Ifyoumakecopies,theyshouldbemadeconsistentlyforallnewhiresandreverifiedemployees,regardlessofnationalorigin,citizenship,orimmigrationstatus,oryoumayviolateanti-discriminationlaws.

EmployersparticipatinginE-Verifyarerequiredtoretainacopyofcertaindocumentsiftheemployeechoosestopresentthem.ThesedocumentsincludetheU.S.Passport,passportcard,PermanentResidentCard(alsocalledaGreenCard),orEmploymentAuthorizationDocument(EAD).IfyouareanE-VerifyemployerwhochoosestocopydocumentationotherthanthoseyouarerequiredtocopyforE-Verify,youshouldapplythispolicyconsistentlywithrespecttoFormI-9completionforallemployees.

YoumustalwayscompleteSection2byreviewingoriginaldocumentation,evenifyoucopyanemployee’sdocument(s)afterreviewingthedocumentation.YouarestillresponsibleforcompletingandretainingFormI-9.

YoumustretaincopiesandpresentthemwithFormsI-9incaseofaninspectionbyDHS,theDepartmentofLaborortheDepartmentofJustice.

IfyouparticipateinE-Verify,parentsorlegalguardianscannotestablishidentityforaminorasdescribedabove.TheminormustpresenteitheraListAdocument,oracombinationofaListBdocumentthatcontainsaphotographandaListCdocument.

Figure3a:CompletingSection1ofFormI-9forMinorswithoutListBDocuments

Theminor’sparentorlegalguardiancompletesSection1andenters“Individualunderage18”inthesignatureblock.TheparentorlegalguardiancompletesaPreparerand/orTranslatorCertificationblockonSupplementA:Preparerand/orTranslatorCertificationforSection1.

Figure3b:CompletingSupplementA:Preparerand/orTranslatorCertificationforMinorswithoutListBDocuments

Figure4:CompletingSection2ofFormI-9forMinorswithoutListBdocuments

IfyouparticipateinE-Verify,representativesofanonprofitorganization,association,orrehabilitationprogram;parents;andlegalguardianscannotestablishidentityforanemployeewithdisabilitiesasdescribedabove.ThisemployeemustpresenteitherListAdocumentation,oracombinationofaListBdocumentthatcontainsaphotographandaListCdocument.

Figure5a:CompletingSection1ofFormI-9forEmployeeswithDisabilities(SpecialPlacement)

Therepresentativeofthenonprofitorganization,association,orrehabilitationprogram;ortheparentorlegalguardianoftheemployeewithadisabilitycompletesSection1andenters“SpecialPlacement”intheSignatureofEmployeefieldanddatestheform.

Figure5b:CompletingSupplementAforEmployeeswithDisabilities(SpecialPlacement)

Thesamerepresentative,parent,orlegalguardiancompletesaPreparerand/orTranslatorCertificationblockonSupplementA:Preparerand/orTranslatorCertificationforSection1.

Figure6:CompletingSection2ofFormI-9forEmployeeswithDisabilities(SpecialPlacement)

YoumustacceptareceiptinplaceofListA,B,orCdocumentationiftheemployeepresentsone,unlessemploymentwilllastlessthanthreebusinessdays.Newemployeeswhochoosetopresentareceiptmustdosowithinthreebusinessdaysaftertheirfirstdayofemployment,orforreverificationorexistingemployees,bythedatethattheiremploymentauthorizationexpires.

Table2providesalistofacceptablereceiptsanemployeecanshow.Entertheword“Receipt”followedbythetitleofthedocumentinSection2underthelistthatrelatestothereceipt.

Whenyouremployeepresentstheoriginalreplacementdocument,crossouttheword“Receipt,”thenentertheinformationfromthenewdocumentationintotheAdditionalInformationfieldinSection2,andinitialanddatethechange.

Acceptingasecondreceiptattheendoftheinitialreceiptvalidityperiodisnotpermissible.

Table2AcceptableReceipts

Theactualreplacementdocument.YoumayalsoacceptotherFormI-9documentationfromtheListsofAcceptableDocuments.Ifyouacceptdocumentationotherthantheactualreplacementdocument,recordthedocumentinformationonSection2ofanewFormI-9andattachittotheoriginalFormI-9.

YoushouldalsonoteintheAdditionalInformationboxonthenewFormI-9thereasonthatdocumentationotherthanthereplacementdocumentwaspresented–forexample,documentdelays,changesinstatus,orotherfactors–andsignanddatethenote.

UnexpiredFormI-94,Arrival/DepartureRecord,containingaclassofadmissionofUHPorOARonthedocumentorunexpiredFormI-94containingaclassofadmissionofPARandindicatesAfghanistanascountryofcitizenshiponthedocument

AnunexpiredFormI-94,Arrival/DepartureRecordthatcontainsaclassofadmissionofDTissuedbetweenFeb.24,2022,andSept.30,2024,andindicatesUkraineasthecountryofcitizenshiponthedocument

EmployerswhoparticipateinE-Verifyingoodstandingarequalifiedtoremotelyexaminetheiremployee’sdocumentationusingaDHS-authorizedalternativeprocedureattheirE-Verifyhiringsites.Thisincludestheuseofanauthorizedrepresentativeactingonyourbehalf,suchasathird-partyvendor.IfyouchoosetoofferthealternativeproceduretonewemployeesatanE-Verifyhiringsite,youmustdosoconsistentlyforallemployeesatthatsite.However,youmaychoosetoofferthealternativeprocedureforremotehiresonlybutcontinuetoapplyphysicalexaminationprocedurestoallemployeeswhoworkonsiteorinahybridcapacity,solongasyoudonotadoptsuchapracticeforadiscriminatorypurposeortreatemployeesdifferentlybasedontheircitizenship,immigrationstatus,ornationalorigin,suchasbydecidingthatcertainemployeesarenoteligibleforremoteexaminationoftheirdocumentation.Toexamineyouremployee’sdocumentationremotely,youmustbeenrolledingoodstandinginE-Verify,andcompletethefollowingsteps:

IntheeventofaFormI-9auditbyafederalgovernmentofficial,makeavailabletheclearandlegiblecopiesoftheidentityandemploymentauthorizationdocumentationpresentedbytheemployeefordocumentexaminationinconnectionwiththeemploymenteligibilityverificationprocess.

Figure7:CheckboxinSection2toIndicateRemoteDocumentationExamination

ContinuetocompletetheFormI-9accordingtoFormI-9instructionsandrelatedguidanceonI-9CentralandintheM-274,HandbookforEmployers.

SomenoncitizenswithapendingFormI-765,ApplicationforEmploymentAuthorization,EADrenewalapplicationfiledundercertainemploymenteligibilitycodesmaybeeligibletoreceiveanupto540-dayautomaticextensionoftheiremploymentauthorizationand/orEADiftheymeettherequirementsstatedinSections5.1or5.3.Theincreasedautomaticextensionofemploymentauthorizationand/orEADfromupto180daystoupto540daysisauthorizedbytwoDHStemporaryfinalrulespublishedintheFederalRegister:

Figure8:FindingtheCategoryCodeandExpirationDateonanEAD(FormI-766)

TheeligibilitycategoryappearsontheEADunder“Category.”Theexpirationdateappearstotherightof“CardExpires,”seeFigure8below:

SomenoncitizensincertainemploymenteligibilitycategorieswhotimelyfileFormI-765,ApplicationforEmploymentAuthorization,torenewtheiremploymentauthorizationand/orEADsmayreceiveautomaticextensionsoftheiremploymentauthorizationand/orEADsforupto540dayswhiletheirrenewalapplicationsremainpending.

Thosewhotimelyandproperlyfile(d)theirEADrenewalapplicationsbetweenMay4,2022,andOct.26,2023,orbetweenApril8,2024,andSept.30,2025,maybeeligibletoreceiveanextensionofupto540daysasprovidedbytemporaryfinalrules87FR26614and89FR24628.EmployeeswhotimelyfiledtheirEADrenewalapplicationsonorafterOct.27,2023,butbeforeApril8,2024,andwhoseapplicationsremainpendingonorafterApril8,2024,arealsoeligibletoreceiveanextensionofupto540daysasprovidedby89FR24628.Theextensionbeginsonthe“CardExpires”dateonfaceoftheirEADandgenerallycontinuesforupto540daysasapplicable,oruntilUSCISdeniestherenewalapplication,whichevercomesearliest.Anautomaticextensionofemploymentauthorizationand/orEADvaliditydependsontheseeligibilityrequirements:

I-797RECEIPTNOTICEEXEMPLAR

ThereceiptnumberappearsonFormI-797C,NoticeofAction,intheReceiptNumberfield,asnotedinnumber1.

ThecategorymayappearonFormI-797CintheClassRequestedfield,asnotedinnumber3.Ifyoudonotseethisfield,seeSampleBbelow.

ThereceiptnumberappearsonFormI-797CintheReceiptNumberfield,asnotedinnumber1.

Thefilingdate(thedateUSCISreceivedtheapplication)appearsintheReceivedDatefield,asnotedinnumber2.Thisdateshouldbeonorbeforethe“CardExpires”dateontheEAD,unlesstheEADrenewalapplicationandEADarebasedonTPS.ForTPS-basedEADs,thedatemaybeafterthe“CardExpires”dateontheEAD(butmustbeduringthere-registrationperiodstatedintheapplicableTPSFederalRegisterNotice).SeeSection5.3.ThecategorymayappearonFormI-797CintheEligibleCategoryfield,asnotedinnumber3.ThecategorymayappearonFormI-797CintheEligibleCategoryfield,asnotedinnumber3.

NewemployeespresentinganEADthathasbeenautomaticallyextendedmustcompleteSection1asfollows:

InSection2,intheListAcolumn,theemployermust:

Foremployeesrehiredwithinthreeyearsfromthedateyoucompletedtheemployee’spreviousFormI-9andwhoqualifyforthisextension,youmustcompleteFormI-9followingtheprocessdescribedaboveorinSection6.2.Iftheemployee’soriginalFormI-9wascompletedonaFormI-9thatisnolongervalid,youmusteithercompletethelatestversionofFormI-9orSupplementB,ReverificationandRehire,andattachitforthisemployee.

EmployeeswithEADswithcategorycodesA17,A18,andC26requireadditionaldocumentationsupplementingtheFormI-797C,NoticeofAction,toshowthattheEADhasbeenautomaticallyextended.TheseemployeesmustpresentaFormI-94,Arrival/Departurerecordindicatingunexpirednonimmigrantstatus(E-1,E-1S,E-2,E-2S,E-3,E-3S,H-4,L-2orL-2S),alongwithaFormI-797C,NoticeofAction,thatshowsatimely-filedEADrenewalapplicationstatingthe“Classrequested”as“(A17),”“(A18),”or“(C26),”andtheEADthatappearsexpiredonthefaceofthecardashavingbeenissuedunderthesamecategory(thatis,CategoryA17,A18,orC26).

Foranewemployee,inSection2,intheListAcolumn,theemployermust:

Tocalculatethenewexpirationdate:

Theemployershouldenter“EADEXT”intheAdditionalInformationfieldinSection2.Ifapplicable,youmaykeepacopyoftheUSCISwebpagedescribingthetemporaryEADextensionofupto540dayswiththeemployee’sFormI-9.Employersmustreverifyemploymentauthorizationattheendoftheautomaticextensionperiod.

Ifyouremployee’sFormI-797,NoticeofAction,fortheirEADrenewalapplicationhasaReceivedDateofOct.27,2023,throughApril7,2024,andreferstoa180-dayextension,andtheEADrenewalapplicationisstillpendingonorafterApril8,2024,theemployeeiseligibletoreceiveanadditionalextensionof360daysasprovidedinthetemporaryfinalrule(FR24628),foratotalof540dayscountedfromthe“CardExpires”datestatedonthefaceoftheEAD.EmployeeswhoseEADCategoryCodesareA17,A18,andC26maynotnecessarilyreceivethefull360-dayextension,andthisisexplainedbelowintheForCategoryCodesA17,A18,andC26guidance.

YoumustupdatetheAdditionalInformationfieldinSection2oftheemployee’sFormI-9toincludethenewEADexpirationdatenolaterthanthedatetheemployee’s180-dayautomaticextensionwillend.Employersarenotrequiredtore-examinedocuments;however,youremployeemaypresentaFormI-797C,NoticeofAction,EADand,ifapplicable,FormI-94againifyouneedtore-examinethe“CardExpires”dateandthecategorycode(s)todetermineeligibilityand/oraccuratelycalculatetheincreasedautomaticextension.

Youremployee’sFormI-797C,NoticeofAction,thatreferstoanautomaticEADextensionofupto180daysisacceptableevidenceoftheextensionofupto540days,providedtheabove-describedeligibilityrequirementsaresatisfied.

Youshouldupdatetheemployee’soriginalFormI-9toadd360daystotheemployee’sEAD180-dayautomaticextensiondatelocatedinSection2.Youcouldalsodeterminetheautomaticextensiondatebyadding540daystothe“CardExpires”dateshownontheEAD.Iftheemployee’soriginalFormI-9wascompletedonaFormI-9versionthatisnolongervalid,youshouldenterthenewEADexpirationdateintheAdditionalInformationfieldinSection2ofanewFormI-9andretainitwiththeemployee’soriginalFormI-9.

ThisguidanceappliestoemployeeswhofallwithincategorycodesA17,A18,orC26andthereforeareeitherH-4,E,orL-2dependentspouses,includingE-1S,E-2S,E-3SandL-2SclassofadmissioncodeslistedonFormI-94.Youremployee’sautomaticextensionperiodcannotexceedtheFormI-94enddate.Underthiscircumstance,youremployeecouldhaveanextensionthatisgreaterthan180daysbutlessthantheadditional360days.

Youremployee’sFormI-797C,NoticeofAction,mayrefertoanautomaticEADextensionofupto180daysandisacceptableevidenceofthe540-dayextension,butcannotexceedtheFormI-94enddate,providedtheabove-describedeligibilityrequirementsaresatisfied.

IntheAdditionalInformationfieldofSection2,youshouldentereithertheFormI-94enddateortheEAD“CardExpires”dateplusupto360days,whicheverdateisearlier.Notethatiftheemployee’soriginalFormI-9wascompletedonaFormI-9versionthatisnolongervalid,youshouldenterthenewexpirationdateintheAdditionalInformationfieldinSection2ofanewFormI-9,initialanddatethenotation,andretainitwiththeemployee’soriginalFormI-9.

Youmustreverifyemployees’employmentauthorizationwhentheautomaticextensionoftheiremploymentauthorizationand/orEADends(whicheverisearlier).Youcanreverifytemporaryemploymentauthorizationbeforetheautomaticextensionendsifanemployeepresentsanyacceptable,unexpireddocumentthatshowsemploymentauthorization,suchasanyacceptabledocumentfromListAorC.

Ifyouremployee’sFormI-9wascompletedonorafterMay4,2022,showedanEADthatwasautomaticallyextendedby180days,theemployeewaseligibletoreceiveanadditionalextensionof360daysasprovidedinthetemporaryfinalrule(87FR26614),foratotalof540dayscountedfromthe“CardExpires”datestatedonthefaceoftheEAD.EmployeeswhoseEADCategoryCodesareA17,A18andC26maynotnecessarilyreceivethefull360-dayextension,andthisisexplainedbelowintheForCategoryCodesA17,A18,andC26guidance.

YoumusthaveupdatedtheAdditionalInformationfieldinSection2oftheemployee’sFormI-9toincludethenewexpirationdatenolaterthanthedatetheemployee’s180-dayautomaticextensionended.Employerswerenotrequiredtore-examinedocuments;however,youremployeemayhavepresentedaFormI-797C,NoticeofAction,EADand,ifapplicable,FormI-94againifyouneededtore-examinethe“CardExpires”dateandthecategorycode(s)todetermineeligibilityand/oraccuratelycalculatetheincreasedautomaticextension.

Youremployee’sFormI-797C,NoticeofAction,mayhavereferredtoanautomaticEADextensionofupto180daysandwasacceptableevidenceoftheextensionofupto540days,providedtheabove-describedeligibilityrequirementsaresatisfied.

Youshouldhaveupdatedtheemployee’soriginalFormI-9toadd360daystotheemployee’sEAD180-dayautomaticextensiondatelocatedinSection2.Youcouldhavealsodeterminedtheautomaticextensiondatebyadding540daystothe“CardExpires”dateshownontheEAD.Notethatiftheemployee’soriginalFormI-9wascompletedonaFormI-9versionthatwasnolongervalid,youshouldhaveenteredthenewEADexpirationdateintheAdditionalInformationfieldinSection2ofanewFormI-9andretaineditwiththeemployee’soriginalFormI-9.

ThisguidanceappliedtoemployeeswhofellwithincategorycodesA17,A18,orC26andthereforewereeitherH-4,E,orL-2dependentspouses,includingE-1S,E-2S,E-3SandL-2SclassofadmissioncodesonFormI-94.Youremployee’sautomaticextensionperiodcouldnotexceedtheFormI-94enddate.Underthiscircumstance,youremployeecouldhavehadanextensionthatwasgreaterthan180daysbutlessthantheadditional360days.

Youremployee’sFormI-797C,NoticeofAction,mayhavereferredtoanautomaticEADextensionofupto180daysbutwasacceptableevidenceoftheextensionofupto540days,butcouldnotexceedtheFormI-94enddate,providedtheabove-describedeligibilityrequirementsweresatisfied.

IntheAdditionalInformationfieldofSection2,youshouldhaveenteredeithertheFormI-94enddateortheEAD“CardExpires”dateplusupto360days,whicheverdatewasearlier.Notethatiftheemployee’soriginalFormI-9wascompletedonaFormI-9versionthatisnolongervalid,youshouldhaveenteredthenewexpirationdateintheAdditionalInformationfieldinSection2ofanewFormI-9,initialedanddatedthenotation,andretaineditwiththeemployee’soriginalFormI-9.

(Thisguidancenolongerappliestonewlyhiredemployees.)Atitsinception,thetemporaryfinalrulesoughttoreinstateexpiredEADsforcertaincategorieswhohada180-dayautomaticextensionthathadpassedwithouthavingreceivedanewEAD.BeginningMay4,2022,employmenteligibilityand/orEADvalidityresumedforaperiodnottoexceed540daysfromthe“CardExpires”dateontheEADforqualifyingnoncitizenswithapendingrenewalFormI-765,ApplicationforEmploymentAuthorization,whoexperiencedagapinemploymentauthorizationand/orthevalidityoftheirEADbecausetheir180-dayautomaticextensionendedpriortoMay4,2022.

Theruledidnotcureanyunauthorizedemploymentthatmayhaveaccruedpriortoissuanceoftherule.Tocalculatewhethertherewasanyautomaticextensiontimeremaining,employerscounted540daysfromtheexpirationdatestatedonthefrontoftheEAD.IfanemployeefellwithincategorycodesA17,A18,orC26andthereforewereeitherH-4,E,orL-2dependentspouses,includingE-1S,E-2S,E-3SandL-2SclassofadmissioncodesonFormI-94,employerscounteduptoeither540daysortheexpirationdateonFormI-94,whicheverwasearlier.ThelastpossibleautomaticextensionbasedonthisresumptionofemploymentauthorizationwasvalidthroughApril28,2023.

Youremployee’sFormI-797C,NoticeofAction,mayhavereferredtoanautomaticEADextensionofupto180daysandwhencombinedwiththeirEAD,wasacceptableevidenceoftheextensionofupto540days,providedthattheabove-describedeligibilityrequirementsweresatisfied.

Youshouldhavereverifiedemployees’employmentauthorizationwhentheirautomaticextensionended,andnolaterthanthedatetheiremploymentauthorizationexpired.

HowtoCompleteFormI-9forEADsExtendedbyFRN

InSection1,newemployeespresentinganEADautomaticallyextendedbyFRNmust:

ForacurrentemployeewhoseEADhasbeenautomaticallyextendedbyFRN,employersmustprovideupdatedinformationonFormI-9.Theyshouldenter“EADEXT”andtheEADautomaticextensiondatefromtheFRNintheAdditionalInformationfieldinSection2.Forexample,EADEXTmm/dd/yyyy.Iftheemployee’soriginalFormI-9wascompletedonaFormI-9versionthatisnolongervalid,completethelatestversionofFormI-9asdescribedaboveandretainitwiththeemployee’soriginalFormI-9.

DHSmayextendtheEADexpirationdateforsomeorallTPSbeneficiariesofacertaincountrybyissuinganindividualnoticethatcontainsthenewEADexpirationdate.ChecktheUSCISTPSwebpageforthelatestinformationonTPScountrieswhosebeneficiariesmayhavebeenissuedindividualnotices.

NewemployeeswhoareTPSbeneficiariesmaypresenttheindividualnotice,alongwiththeirEADwithaCategoryCodeofA12orC19,tocompleteFormI-9.Employersshouldensuretheemployee’snameandA-NumberorUSCISNumberontheEADmatchesthenameandA-NumberorUSCISNumber,providedintheindividualnotice.

HowtoCompleteFormI-9forEADsExtendedbyIndividualNotices

InSection1,newemployeespresentinganEADautomaticallyextendedbyanindividualnoticemust:

ForacurrentemployeewhoseEADhasbeenautomaticallyextendedbyindividualnotice,youmustprovideupdatedinformationonFormI-9.Youshouldenter“EADEXT”andtheEADautomaticextensiondatefromtheindividualnoticeintheAdditionalInformationfieldinSection2.Forexample,EADEXTmm/dd/yyyy.Notethatiftheemployee’soriginalFormI-9wascompletedonaFormI-9versionthatisnolongervalid,enter“EADEXT”andthenewexpirationdateintheAdditionalInformationfieldinSection2ofthelatestversionofFormI-9andretainitwiththeemployee’soriginalFormI-9.

Youmustreverifyemployees’employmentauthorizationwhentheirautomaticextensionends,andnolaterthanthedatetheiremploymentauthorizationexpires.Youcanreverifytemporaryemploymentauthorizationbeforetheautomaticextensionendsifanemployeepresentsanyunexpireddocumentthatshowsemploymentauthorization,suchasanyacceptabledocumentfromListAorC.

ReverificationisneverrequiredforU.S.citizensornoncitizennationals.Reverificationisalsoneverrequiredwhenthefollowingdocumentsexpire:U.S.passports,U.S.passportcards,PermanentResidentCards(alsoknownasGreenCards),andListBdocuments.Othernoncitizensmayrequirereverification

Whenyoumustreverifyanemployee,youwillcompleteoneblockofSupplementB,ReverificationandRehire(formerlySection3)andattachittotheemployee’soriginalFormI-9.Youmayuseadditionalblocksonthissupplementforsubsequentreverificationsorupdates,attachingadditionalsupplementsheetsasneeded.Iftheemployee’spreviousupdateorreverificationwascompletedonaFormI-9versionthatisnolongervalid,youmustalsocompleteSupplementB,ReverificationandRehireandattachittotheemployee’soriginalFormI-9.Pleasecheckuscis.gov/i-9forthecurrentFormI-9.

ToreverifyyouremployeeusingSupplementB,ReverificationandRehire:

IfyourehireemployeeswithinthreeyearsfromthedateyoucompletedtheirpreviousFormI-9,youmaycompleteablockonSupplementB,ReverificationandRehire,oryouinsteadcompleteanewFormI-9.

Figure9:CompletingSupplementB,ReverificationandRehires

IfcompletingaSupplementBblockforarehiredemployee,followtheseguidelines:

Note:IfyouneedtoreverifytheemploymentauthorizationofanexistingemployeewhocompletedanearlierversionofFormI-9,theemployeemaychooseanyListAorCdocument(s)fromtheListsofAcceptableDocumentsforthemostcurrentversionofFormI-9.Entertheinformationfromthenewdocument(s)inSupplementB,ReverificationandRehireofthecurrentversionofFormI-9andkeepitwiththepreviouslycompletedFormI-9.Visituscis.gov/i-9forthemostcurrentversionofFormI-9.

Duringreverificationorrehire,ifanemployeehashadalegalnamechange(suchasbygettingmarried),youmustentertheirnewlegalnameintheNewNamefieldsofablockofSupplementB,ReverificationandRehire,asdescribedinSections6.1and6.2.Iftheylegallychangedtheirnameatanyothertime,werecommendyouupdatetheNewNamefieldsinasubsequentblockontheoriginalsupplementpageoranewsupplementpageasneeded,assoonasyoulearnofthechange,sothatyoumaintaincorrectinformationontheform.

ToenteralegalnamechangeinSupplementB,ReverificationandRehirewithoutreverificationorrehire:

Ineithersituation,youshouldtakestepstoensuretheemployee’snamechangeisaccurate.Thismayincludeaskingthemtoprovidelegaldocumentationshowingthenamechange,suchasamarriagecertificate.MakeacopyofthatdocumenttokeepwithFormI-9intheeventofaninspection.

Youmayencountersituationsotherthanalegalnamechangewhereanemployeeinformsyou(oryouhavereasontobelieve)thattheiridentityisdierentfromwhattheyusedtocompletetheirFormI-9.Forexample,anemployeemayhavebeenworkingunderafalseidentity,hassubsequentlyobtainedworkauthorizationintheirtrueidentity,andwishestoregularizetheiremploymentrecords.Inthatcase,youshouldcompleteanewFormI-9.WritetheoriginalhiredateinSection2andattachthenewFormI-9tothepreviouslycompletedFormI-9andincludeawrittenexplanation.

IncaseswhereanemployeehasworkedforyouusingafalseidentitybutdemonstratescurrentauthorizationtoworkintheUnitedStates,FormI-9rulesdonotrequireterminationofemployment.

Inaddition,theremaybeotherlaws,contractualobligations,orcompanypoliciesthatyoushouldconsiderbeforetakingaction.Forexample,theINAprohibitsdiscriminationbasedoncitizenship,immigrationstatus,andnationalorigin.SeeSection11.0,UnlawfulDiscriminationandPenaltiesforProhibitedPractices,formoreinformation.

ForE-Verifyemployers:

Thissectionincludesmultiplesubsectionsthatprovideguidanceontheevidenceofemploymentauthorizationthatcertaincategoriesofimmigrantsandnon-immigrantscanpresentwhencompletingFormI-9,includinglawfulpermanentresidents,NativeAmericans,refugeesandasylees,exchangevisitorsandstudents,H-1BandH-2Aworkers,extensionsofstayforothernonimmigrantcategories,TandUnonimmigrants,andothertemporaryworkers.

Youmustallowemployeestochoosewhichdocument(s)theywillpresentfromtheListsofAcceptableDocuments.InSection2,anLPRmaychoosetopresentaListAdocument(suchasFormI-551,PermanentResidentCard,commonlyreferredtoasaGreenCard)oraListBandCdocumentcombination(suchasastate-issueddriver’slicenseandunrestrictedSocialSecuritycard).Youarenotrequiredtoreverifytheemploymenteligibilityofalawfulpermanentresidentwhopresentedthesedocumentsandyoushouldnotreverifytheiremploymentauthorization.

FormsI-551mayhave:

LPRsmayalsopresentanexpiredorexpiringPRCincombinationwitheitherofthesereceiptnoticesasaListAdocument:

ThereceiptnoticeextendsthePermanentResidentCard’svaliditybeyondthedateonthefrontofthecard.Thereceiptnoticewillspecifythelengthoftheautomaticextension.

Reverificationisneverrequiredwhenanyofthedocumentslistedaboveinthissectionexpire.

IfanLPRorconditionalresidentpresentsoneofthetemporaryFormsI-551listedbelow,youmustreverifytheiremploymentauthorizationusingSupplementB,ReverificationandRehire:

NativeAmericansmaypresentaListAdocumentorListBandCdocumentforFormI-9.

Table3NativeAmericanTribalDocuments

CitizenoftheUnitedStates

ListBandListC

Lawfulpermanentresident

Noncitizenauthorizedtowork

ListBonly

ThefollowingdocumentsarenotconsideredNativeAmericantribaldocumentsforFormI-9purposesandarenotacceptableasaListA,ListBorListCdocument:

WhileindividualswhohavethesedocumentsmightqualifyforemploymentauthorizationunderINAsection289(and,ifapplicable,8CFR289.2),atribalmembershipcardissuedbyaCanadianFirstNation,orINACcardissuedbytheGovernmentofCanadacannot,byitself,establishemploymentauthorization.

IfyouparticipateinE-Verify,allListBdocumentspresentedbyemployees,includingNativeAmericantribaldocuments,mustcontainaphotograph.ThisincludesNativeAmericantribaldocumentspresentedasaListBdocument.Iftheemployee'sNativeAmericantribaldocumentdoesnotcontainaphotograph,youshouldrequesttheemployeeprovideadifferentListBdocumentwithaphotograph.TheNativeAmericantribaldocumentmaybeacceptableastheemployee'sListCdocument,seetableabove.YouremployeemayalsochoosetoprovideaListAdocumentinsteadofaListBandListCdocument.

UponadmissiontotheUnitedStates,DHSprovidesrefugeeswithaFormI-94,Arrival/DepartureRecord,whichdoesnotexpire.

WhencompletingFormI-9,refugeesshouldcheck“Anoncitizenauthorizedtowork”andenter“N/A”ontheExpirationDatefieldinSection1,eveniftheyhaveanEADwithanexpirationdate.

ThedepartureportionthatcontainsanunexpiredrefugeeadmissionstamporanelectronicFormI-94withanadmissionclassof“RE”isanacceptablereceiptestablishingbothemploymentauthorizationandidentityfor90days.Iftherefugeepresentsthisreceipt,attheendofthe90-dayreceiptperiod,therefugeemustpresenteitheranEADoradocumentfromListB,suchasastate-issueddriver’slicense,withadocumentfromListC,suchasanunrestrictedSocialSecuritycard.

Table4:DocumentationRefugeesMayPresent

ThistableprovidesexamplesofdocumentationrefugeesmaypresenttocompleteFormI-9andwhetherthereverificationofemploymentauthorizationisrequired.

Note:FormI-94doesnotexpire.

IftheemployeepresentsanunrestrictedSocialSecuritycardandListBdocument,youmaynotreverifythisemployee’semploymentauthorization.

AfterbeinggrantedasylumintheUnitedStates,DHSissuesaFormI-94,Arrival/DepartureRecord,toasylees.FormI-94willcontainastampornotation,suchas“asylumgrantedindefinitely”ortheappropriateprovisionoflaw(8CFR274a.12(a)(5)orINA208)toshowtheiremploymentauthorization.TheasyleedoesnotneedtopresentaforeignpassportwiththisFormI-94.AnasyleecanalsopresentanelectronicFormI-94withanadmissionclassof“AY.”FormI-94isanacceptableListCdocumentanddoesnotexpireorrequirereverification.AsyleeswhochoosetopresentthisdocumentmustalsopresentaListBidentitydocument,suchasastate-issueddriver’slicenseoridentificationcard.

WhencompletingFormI-9,asyleesshouldindicate“anoncitizenauthorizedtowork”andenter“N/A”ontheexpirationdatelineinSection1,eveniftheyhaveanEADwithanexpirationdate.

USCISissuesEADstoasylees.TheseareacceptableListAdocuments;however,decisionsfromimmigrationjudgesortheBoardofImmigrationAppealsgrantingasylumarenotacceptableListCdocumentsbecausetheyarenotissuedbyDHS.

Table5:DocumentationAsyleesMayPresent

ThistableprovidesexamplesofdocumentationasyleesmaypresenttocompleteFormI-9andwhetherreverificationofemploymentauthorizationisrequired.

foreligibilityrequirementsandextensionperiod.

CanbepresentedwithanyListBidentityDocument

Eachyear,thousandsofexchangevisitors,internationalstudents,andtheirdependentscometotheUnitedStatestostudyandwork.

ExchangevisitorsmayworkintheUnitedStatesiftheworkispartoftheparticipants’approvedprogram(forexample,J-1teachers,professors,summercampcounselors,summerworktravel,aupairs)orwhentheofficialprogramsponsorapprovestheiremployment(forexample,J-1students).EmployersmaynotemployaJ-1participantknowingthattheexchangevisitorisperformingworkoutsideoftheirapprovedprogram.

TheDepartmentofState(DOS)administersexchangevisitorprogramsanddesignatesthesponsors.ProgramsponsorsissueFormDS-2019,CertificateofEligibilityforExchangeVisitor(J-1)Statustoparticipants.ExchangevisitorscometotheUnitedStatesforaspecificperiodoftimetoparticipateinaparticularprogramoractivity,asdescribedontheirFormDS-2019.OnlyJ-1exchangevisitorswithemploymentauthorizedunderthetermsoftheirprogrammayuseFormDS-2019asdocumentationwhencompletingFormI-9.

Currently,DOSdesignatespublicandprivateentitiestoactasexchangesponsorsforthefollowingprograms.

Highschoolorsecondaryschoolstudentsandinternationalvisitorsarenotauthorizedtowork.

ResponsibleoicersmayauthorizeotherJ-1studentsforpart-timeon-campusemploymentaccordingtothetermsofascholarship,fellowship,assistantship,oro-campusemploymentbasedonserious,urgent,orunforeseeneconomiccircumstances.ResponsibleoicersmayalsoauthorizeJ-1studentsforamaximumof18months(or,forPh.D.students,amaximumof36months)ofpracticaltrainingduringorimmediatelyaftertheirstudies.J-1practicaltrainingincludespaido-campusemploymentand/orunpaidinternshipsthatarepartofthestudent’sprogramofstudy.Theirresponsibleoicermustauthorizeemploymentinwritingforpracticaltraining.Specialrulesapplytostudentinterns.

EmploymentforotherJ-1exchangevisitorsissometimesjob-andsite-specificorlimitedtoafewmonths.

Formoreinformationaboutthesecategoriesandtheiremploymentauthorization,contacttheresponsibleoicerwhosenameandtelephonenumberareontheemployee’sFormDS-2019orgototheDOSwebsiteatj1visa.state.gov.

DHSissuesexchangevisitorsFormsI-94indicatingJ-1nonimmigrantstatus.DOS-designatedprogramsponsorsissueFormDS-2019endorsedbyaresponsibleofficer,whichindicatesthetypeofworkanexchangevisitorisauthorizedtoperform.ForJ-1students,theresponsibleofficerpreparesadditionalinformaldocumentation(aletter)thatverifiesemploymentauthorization.

TheJ-1exchangevisitormustentertheDS-2019ProgramEndDateinSection1asthedateemploymentauthorizationexpires.AJ-1studentmustenterinSection1theenddatefromtheirresponsibleofficerletterauthorizingemploymentortheprogramenddateontheDS-2019ifissuedforacademictraining.

InSection2,youmayenter:

or

ListBandCdocuments:

IftheJ-1exchangevisitortransferstoadierentprogramorchangestheirsponsor,theirFormDS-2019mustindicatethenewprogramorsponsor.

Someexchangevisitorsmayextendtheirstatus.Ifyouhavequestionsaboutanyexchangevisitor’scontinuedemploymentauthorization,contacttheresponsibleoicerwhosenameandtelephonenumberarelistedontheemployee’sFormDS-2019.

DependentsofaJ-1exchangevisitorareclassifiedasJ-2nonimmigrantsandareonlyauthorizedtoworkifUSCISissuedanEADtothem.AJ-2nonimmigrant’sforeignpassportandFormI-94arenotevidenceofidentityandemploymentauthorizationforFormI-9purposes.

Foreignstudentspursuingacademicstudiesand/orlanguagetrainingprogramsareclassifiedasF-1nonimmigrants,whileforeignstudentspursuingnonacademicorvocationalstudiesareclassifiedasM-1nonimmigrants.Designatedschooloicials(DSO)atcertifiedschoolsissueFormI-20,CertificateofEligibilityforNonimmigrant(F-1)/(M-1)Students.ForeignacademicorvocationalstudentsmayworkintheUnitedStatesundercertaincircumstances.DHSissuesdocumentsshowingemploymentauthorizationbasedonthetypeofstudenttheyareandthetypeofemploymenttheyhave.

F-1studentsmaynotworkoff-campusduringthefirstacademicyearbutmayaccepton-campusemploymentsubjecttocertainconditionsandrestrictions.Afterthefirstacademicyear,F-1studentsmayseekoff-campusemploymentthroughavarietyofprograms.Thefollowingtableshowswherestudentscanlocatetheir“AuthorizedtoWorkUntil”dateforSection1,aswellasthetypesofdocumentstheymayreceiveandcouldpresenttoyouforFormI-9purposes.

F-1EmploymentType

Students:WheretoFindYour“Authorizedtoworkuntil”DateforSection1

Employers:Section2AcceptableDocuments

Oncampus

FormI-20,CertificateofEligibilityforNonimmigrantStudentStatus,programenddate

UnexpiredforeignpassportandFormI-94,Arrival/DepartureRecord

Or

ListBandListCdocument(unexpiredFormI-94)

Curricularpracticaltraining(CPT)

FormI-20,CertificateofEligibilityforNonimmigrantStudentStatus,CPTenddatefromtheemploymentauthorizationfield

Unexpiredforeignpassport,FormI-94,andFormI-20

ListBandListCdocuments(unexpiredFormI-94withFormI-20)

Offcampus,severeeconomichardship

FormI-766,EmploymentAuthorizationDocument(EAD)“CardExpires”date

EAD

Offcampus,sponsoredbyaninternationalorganization

Optionalpracticaltraining(OPT)

OPTscience,technology,engineering,andmath(STEM)

STEMOPTextension

ExpiredEAD“CardExpires”dateplus180days.

EADorExpiredEAD*withFormI-20endorsedbyadesignatedschoolofficialforSTEMextension.

Cap-gapF-1withpendingH-1Bpetition

EnterSept.30andtheyeartheH1Bpetitionwasfiled.

FormI-766,EmploymentAuthorizationDocument(EAD)andFormI-797C,NoticeofActionforFormI-129,PetitionforaNonimmigrantWorker

*Inlimitedcircumstances,employersmayacceptanEADthatappearstobeexpiredforFormI-9verification.SeeF-1STEMOPTExtensionbelow.

Subjecttocertainconditions,F-1studentsmayworkoncampuswithoutapprovalfromUSCISuntiltheycompletetheircourseofstudy.TheF-1nonimmigrantadmissionnotationontheirFormI-94usuallystates“D/S”indicatingdurationofstatus.TheF-1student’sFormI-20providesaProgramEndDatefield,whichisthelatestdatetheycancompletetheacademicprogramstatedontheFormI-20.ThestudentmustentertheprogramenddateinSection1asthedateemploymentauthorizationexpires.

Wedonotrequireyoutorecordinformationfromthestudent’sFormI-20inSection2foron-campusemployment.

F-1studentsmaywork:

Employmentthatdoesnotprovidedirectservicestostudentsisnoton-campusemployment.Forexample,anon-campuscommercialfirm,suchasaconstructioncompanythatbuildsaschoolbuilding,doesnotprovidedirectstudentservices.Guidelinesforon-campusemploymentareavailableatice.gov/sevis/employment.

On-campusemploymentislimitedto20hoursaweekwhenschoolisinsession.AnexceptiontothislimitationappliesincasesofemergentcircumstancesthatDHSannouncesinaFederalRegisternotice.

Curricularpracticaltraining(CPT)allowsstudentstoacceptpaidalternativework/study,internship,cooperativeeducation,oranyothertypeofrequiredinternshiporpracticumthatsponsoringemployersoerthroughcooperativeagreementswiththeschool.TheCPTprogrammustbeanintegralpartofthestudent’sdegreeprogramcurriculum.TheDSOmustauthorizeCPTonthestudent’sFormI-20.ThestudentshouldentertheCPTemploymentenddatefromtheemploymentauthorizationsectionoftheirFormI-20inSection1asthedateemploymentauthorizationexpires.

AnacceptableFormI-20forCPTmusthaveallEmploymentAuthorizationfieldscompleted.Thesefieldsincludeemploymentstatus,employmenttype,startandenddateofemployment,andtheemployer’snameandlocation.UsetheCPTEmploymentEndDateonFormI-20astheexpirationdateinSection2.

BordercommuterstudentswhoentertheUnitedStatesasanF-1nonimmigrantmayonlyworkaspartoftheirCPTorpost-completionOPT.

OPTprovidespracticaltrainingexperiencethatdirectlyrelatestoanF-1nonimmigrant’smajorareaofstudyontheFormI-20.AnF-1studentauthorizedforOPTmayworkupto20hoursperweekwhileschoolisinsessionandfull-timewhenschoolisnotinsession.Aftercompletingtheirdegreeprogram,USCISmayauthorizeanF-1studentupto12monthsofOPT.CertainF-1studentsmaybeeligibletoextendtheirOPT;seeF-1STEMOPTExtensionbelowformoreinformation.

ThedesignatedschooloicialmustupdateFormI-20toindicateanOPTrecommendation.F-1studentsmustobtainanEADfromUSCISbeforetheyareauthorizedtoworkpursuanttoOPT.ThestudentmaynotbeginemploymentuntilthedateindicatedontheEAD.TheEADestablishesthestudent’sidentityandemploymentauthorizationforFormI-9purposes.

WhencompletingSection1,thestudentmustentertheEADCardExpiresdateintheAuthorizedtoWorkUntilfieldinSection1.WhencompletingSection2forthisstudent,youshouldentertheEAD’scardnumberandCardExpiresdateunderListA.Whenthestudent’sEADexpires,youmustreverifythestudent’semploymentauthorizationusingSupplementB,ReverificationandRehire.

AnF-1studentwhoreceivedabachelor’s,master’s,ordoctoraldegreeinscience,technology,engineering,ormathematicsfromanaccreditedandStudentandExchangeVisitorProgram(SEVP)-certifiedschoolmayapplyfora24-monthextensionoftheirOPTbeforetheircurrentOPTemploymentauthorizationexpires.Employmentmustbedirectlyrelatedtotheirmajorareaofstudy,andyoumustbeenrolledinandbeingoodstandingwithE-Verify.

YourE-VerifycompanyidentificationnumberisrequiredforthestudenttoapplytoUSCISfortheSTEMextensionusingFormI-765,ApplicationforEmploymentAuthorization.ASTEMstudentmaychangeemployersorworkatadierenthiringsiteforthesameemployer,butanynewemployerornewhiringsitemustbeenrolledinandbeingoodstandingwithE-Verifybeforethestudentbeginsemployment.Moreover,newemployersorhiringsitesmusttimelyreportanychangeinthestudent’semploymentinformation,asdescribedbelow.

TheEADissuedtotheF-1STEMOPTstudentstates“STU:STEMOPTONLY.”Thefollowingdocumentsestablishastudent’sidentityandemploymentauthorizationforFormI-9:

ToupdateSection2foracurrentemployeewithaSTEMOPTextension:

Youmustreverifythisstudent’semploymentauthorizationonthedateyouenteredinSection2.

Thestudent’sFormI-20forSTEMOPTmusthaveallEmploymentAuthorizationfieldscompleted.Thesefieldsincludeemploymentstatus,employmenttype,startandenddateofemployment,andyournameandlocation.

YouhavespecificresponsibilitieswhenprovidingpracticaltrainingopportunitiestoSTEMOPTstudents,including:

Additionalrequirementsandinformationonyourresponsibilitiesareavailableatstudyinthestates.dhs.gov.

Theterm“cap-gap”referstotheperiodbetweenthetimeanonimmigrant’sF-1studentstatuswouldordinarilyendandtheirH-1Bstatusbegins.F-1studentswhoseektochangetoH-1Bstatusmaybeeligibleforacap-gapextensionofstatusandemploymentauthorizationthroughSept.30ofthecalendaryearyoufiledFormI-129,PetitionforNonimmigrantWorker(H-1Bpetition)butonlyifthestudent’sH-1BstatusbeginsonOct.1.

IfyouemployanF-1nonimmigrantstudentinOPTandyoutimelyfiledanH-1Bpetitionforthatstudent,theymaybeabletocontinueworkingbeyondtheexpirationdateontheirOPTEADwhilewaitingforthestartdateofanapprovedorpendingH-1Bpetition.

Therearetwotypesofcap-gapextensions:

Cap-GapAutomaticExtensionBasedonTimelyRequeststoChangeStatus

ForaneligibleF-1studenttoreceiveanautomaticEADextension,youmust:

Theemployee’sexpiredEADincombinationwithyourFormI-797C,NoticeofAction,showingtheaboverequirementsisanunexpiredEADunderListA.ThisautomaticextensionendsiftheH-1Bpetitionisrejected,denied,revoked,orwithdrawn.

TimelyfiledmeansyousubmittedtheH-1Bpetition(indicatingchangeofstatusratherthanconsularprocessing)duringtheacceptanceperiodwhilethestudent’sauthorizedF-1durationofstatusadmissionwasstillineect.Thisincludesanyperiodoftimeduringtheacademiccourseofstudy,anyauthorizedperiodsofpostcompletionOPT,andthe60-daydeparturepreparationperiod.

InSection1,anewemployeeshould:

InSection2,youshould:

ToupdateSection2foracurrentemployeeeligibleforacap-gapextensiononceyoureceiveFormI-797C,enterCAP-GAPandSept.30andtheyearyoufiledthepetitionintheAdditionalInformationfield.Forexample,CAP-GAP09/30/yyyy.Iftheemployee’soriginalFormI-9wascompletedonaFormI-9thatisnolongervalid,enterthisinformationintheAdditionalInformationfieldinSection2ofanewvalidversionofFormI-9andretainitwiththeemployee’soriginalFormI-9.

E-VerifyemployersmaycreateacaseinE-Verifyforanewemployeewithacap-gapextensionusingtheinformationprovidedontheirFormI-9.

ForeignstudentspursuingnonacademicorvocationalstudiesareclassifiedasM-1nonimmigrants.M-1studentsmayonlyacceptemploymentaftercompletionoftheircourseofstudyandifitispartofapracticaltrainingprogram.ThestudentmustreceiveanEADbeforeworkingandcanonlyworkforamaximumofsixmonthsofpracticaltraining.EntertheM-1student’sEADinformationunderListAinSection2ofFormI-9.

DependentsofM-1studentswhohaveM-2statusarenoteligibleforemploymentauthorization.

U.S.businessesusetheH-1Bprogramtotemporarilyemployforeignworkersinaspecialtyoccupationthatrequirestheoreticalortechnicalexpertiseinacertainfield,suchasscience,engineering,orcomputerprogramming.AsaU.S.employer,youmaysubmitaFormI-129,PetitionforaNonimmigrantWorker,toUSCISfornonimmigrantswhohavecertainskills,providedtheymeetestablishedrequirements.YoumustalsoincludeanapprovedFormETA9035,LaborConditionApplication,withFormI-129andotherdocumentation.

TheH-2AprogramallowsU.S.employerstobringforeignworkerstotheUnitedStatestofilltemporaryorseasonalagriculturaljobs(usuallylastingnolongerthanoneyear)ifU.S.workersarenotavailable.BeforefilingapetitionwithUSCIS,youmustfirstobtainavalidtemporarylaborcertificationforH-2AworkersfromtheU.S.DepartmentofLabor(DOL).Oncecertified,youcanrequestH-2AclassificationformultipleworkersbyfilingaFormI-129,PetitionforaNonimmigrantWorkerwithUSCIS.Ifweapproveyourpetition,youcanhiretheforeignworkersyoupetitionedfor.

IfyoutimelyfileaFormI-129toextendyourH-2Aemployee’sstatus,theyareauthorizedtocontinueworkingforupto240dayswhileUSCISprocessesthepetition,oruntilUSCISmakesadecisiononyourpetition,whichevercomesfirst.Youmustreverifytheemployee’semploymentauthorizationusingSupplementB,ReverificationandRehireonceyoureceiveUSCIS’sdecision,ontheH-2Apetitionorbytheendofthe240-dayperiod,whichevercomesfirst.

SeeSection7.7,ExtensionsofStayforOtherNonimmigrantCategories.

IfUSCISdeniesthenewpetitionbeforethe120-dayperiodexpires,USCISwillautomaticallyterminatetheH-2Aworker’semploymentauthorizationwithin15calendardaysofitsdenialdecision.USCISmayalsoterminateemploymentauthorizationifyoufailtoremainanE-Verifyemployeringoodstanding.Youmustreverifytheemployee’semploymentauthorizationusingSupplementB:ReverificationandRehireeitherbytheendofthe120-dayperiodoronceyoureceiveourdecisionontheH-2Apetition,whichevercomesfirst.IfUSCISdeniesyourpetition,count15daysfromthedateofthedenialtodeterminethedatetheemployee’semploymentauthorizationexpires.

NonimmigrantsinothercategoriesmayreceiveextensionsofstayiftheiremployerstimelyfileFormI-129(orFormI-129CW,PetitionforaCNMI-OnlyNonimmigrantTransitionalWorkerforCW-nonimmigrants)withUSCIS.Theseemployeesareauthorizedtocontinueworkingforupto240dayswhileUSCISprocessestheirpetition,oruntilUSCISmakesadecisiononyourpetition,whichevercomesfirst.Youshouldwrite“240-dayExt.”andthedateyousubmittedFormI-129toUSCISintheAdditionalInformationboxinSection2.

Othercategoriesinclude:CW-1,H-1B,H-1B1,H-2A,H-2B(seebelowfortemporaryportabilityguidance),H-3,L-1,O-1,O-2,P-1,P-2,P-3,R-1,TN,A-3,E-1,E-2,E-3,G-5,andI.IndividualsintheE-1andE-2categoriesmaybeemployersoremployees.Asareminder,employersareonlyrequiredtohaveFormsI-9foremployees.

YoumayreadtheFormI-129Instructionsformoreinformationonfilingextensionsofstay.

Keepthefollowingdocumentswiththeemployee’sexistingFormI-9toshowthatyoufiledforanextensionofstayontheirbehalf:

AftersubmittingthepetitiontoUSCIS,USCISwillsendyouFormI-797Cacknowledgingthatwehavereceivedyourpetition.OnceyoureceivetheFormI-797C,youshouldkeepitwiththeemployee’sFormI-9andyounolongerneedtokeepacopyoftheFormI-129application,proofofpayment,andmailingreceiptwiththeFormI-9.

IfUSCISapprovesthepetitionforanextensionofstay,youwillreceiveFormI-797thatincludesanexpirationdateandanattachedFormI-94.Enterthedocumenttitle,number,andexpirationdateusingSupplementB:ReverificationandRehireofFormI-9.YoumustgiveyouremployeetheFormI-94,whichisevidenceoftheiremployment-authorizednonimmigrantstatus.

TheH-2Bworkerisauthorizedtobeginemploymentwithyou,thenewemployer,foraperiodnottoexceed60daysbeginningontheReceivedDateonFormI-797C(NoticeofAction)acknowledgingreceiptofthepetitionrequestinganextensionofstayorifthestartdateoccursaftertheI-797CReceivedDate,foraperiodupto60daysbeginningontheemploymentstartdateonthepetition.

Note:TheH-2Bemployee'sunexpiredFormI-94,Arrival/DepartureRecord,indicatinghisorherH-2Bstatus,alongwiththeemployee'sforeignpassport,qualifyasaFormI-9ListAdocument.

TocompleteSection2,enterunderListA:

IfUSCISdeniesthenewpetition,orifyouwithdrawthenewpetitionbeforethe60-dayperiodexpires,USCISwillautomaticallyterminatetheH-2Bworker'semploymentauthorization15calendardaysafterthedenialdecisionorthedatethenewpetitioniswithdrawn.

Youmustreverifytheemployee'semploymentauthorizationbytheendofthe60-dayperioddescribedaboveoronceyoureceiveadecisionontheH-2Bpetition,whichevercomesfirst.Ifyourpetitionisdeniedorwithdrawn,count15daysfromthedateofthedenialorwithdrawalrequestforthedatetheemployee'semploymentauthorizationexpires.

ThestatusesofTandUnonimmigrants(victimsofhumantraickingandcertainothercrimes)aregrantedforuptofouryearsandmaybeextendedundercertaincircumstances.FamilymembersofTandUnonimmigrantsmayalsoqualifyforthesestatuses.TandUnonimmigrantsareeitherauthorizedtoworkincidenttotheirimmigrationstatusorareeligibletoseekauthorizationforemploymentbyUSCIS,dependingontheirclassofadmission.USCISissuesworkauthorizedTandUnonimmigrantsFormI-766,EmploymentAuthorizationDocument(EAD),thoughnotallclassesofTandUnonimmigrantsmusthaveanEADbeforetheystartworking.

WhencompletingSection1ofFormI-9,employeeswithTorUnonimmigrantstatusshouldcheck“Anoncitizenauthorizedtowork”andentertheirEAD“CardExpires”dateortheirFormI-94,Arrival/DepartureRecord“AdmitUntil”or“ValidUntil”dateintheExpirationDatefield.

ForSection2,employeeswithTorUnonimmigrantstatusmaychoosetopresenttheirEAD,whichisanacceptableListAdocument.EmployeeswhoseFormI-94indicatesaclassofadmissionofT-1,U-1,U-2,U-3,U-4,orU-5mayinsteadchoosetopresenttheirFormI-94asaListC#7documentandmustalsopresentaListBidentitydocument.Theseemployeesareemploymentauthorizedincidenttostatus.However,FormsI-94containinganadmissionofT-2,T-3,T-4,T-5,orT-6arenotacceptableasaListCdocument.TheseemployeesareeligibletoapplyforworkauthorizationandreceiveanEAD.

TandUnonimmigrantsmayapplyforlawfulpermanentresidentstatusbyfilingaFormI-485,ApplicationtoRegisterPermanentResidenceorAdjustStatus,providedtheymeettheeligibilityrequirements.OncetheFormI-485applicationisproperlyfiled,USCISwillissueaFormI-797C,NoticeofAction,fortheadjustmentofstatusapplicationandextensionofcurrentTorUnonimmigrantstatus.

IftheFormI-485istimelyfiled,thisnotice,whenpresentedincombinationwithaT-1,U-1,U-2,U-3,U-4,orU-5nonimmigrantemployee’sFormI-94admissionrecord,isanacceptableListC#7documenttoshowemploymentauthorization.ForT-1nonimmigrants,thisdocumentcombinationshowsemploymentauthorizationfortwoyearsfromthe“AdmitUntil”or“ValidUntil”dateontheFormI-94admissionrecord(unlesstheFormI-485applicationisdeniedorwithdrawn,whicheverisearlier).ForaU-1,U-2,U-3,U-4,orU-5nonimmigrant,thisdocumentcombinationshowsemploymentauthorizationforoneyearfromthe“AdmitUntil”or“ValidUntil”dateontheFormI-94admissionrecord(unlesstheFormI-485applicationisdeniedorwithdrawn,whicheverisearlier).TodetermineiftheI-485wastimelyfiled,the“ReceivedDate”ontheFormI-797CshouldbeonorbeforetheFormI-94“AdmitUntil”or“ValidUntil”date.NotethattheFormI-797CandFormI-94documentcombinationdoesnotapplytoT-2,T-3,T-4,T-5,andT-6nonimmigrants.Instead,theymayseekemploymentauthorizationthroughtheFormI-765applicationprocess.

InSection1,employeeswhoareT-1,U-1,U-2,U-3,U-4,orU-5nonimmigrantsshould:

TheemployeemaychoosetopresentanEADasaListAdocument,orthecombinationofaListBandListCdocument,todemonstrateidentityandemploymenteligibility.IftheemployeepresentsListBandCdocumentssuchasadriver’slicenseforListBandaFormI-797CforListCincombinationwiththeFormI-94admissionrecord,asdescribedabove,youshoulddothefollowingtocompleteSection2:

Ifacurrentemployee’sFormI-9,Section2wascompletedwithFormI-94asaListCdocument,youmayupdateSection2.Enter“PendingI-485”andtheextendedFormI-94“AdmitUntil”or“ValidUntil”dateintheAdditionalInformationfield.Youmustreverifytheemployee’semploymentauthorizationbythedateyouenteredinthe“AdditionalInformation”field.

Iftheemployeepresents,incombination,aFormI-797CandFormI-94tocompleteSupplementB,ReverificationandRehire,youshould:

TorUnonimmigrantsmayrequestanextensionofstatusbasedonlawenforcementneedorexceptionalcircumstancesbyproperlyfilingFormI-539,ApplicationtoExtend/ChangeNonimmigrantStatus.TheFormI-797C,NoticeofAction,receivedafterfilingaFormI-539isnotanacceptabledocumentforFormI-9purposes.

However,suchindividualsmayfileaFormI-765applicationtorequestEADrenewalwhentheyfileaFormI-539application,asdescribedabove.

ThissubsectionincludesguidanceontheevidenceofemploymentauthorizationthatothertemporaryworkerswithEandLnonimmigrantstatuscanpresentwhencompletingFormI-9.

TheEcategoryincludestreatytraders(E-1),treatyinvestors(E-2),andcertainnonimmigrantemployeesofsuchindividuals(andtheirdependentspousesandchildren)whocometotheU.S.underatreatyofcommerceandnavigationbetweentheU.S.andtheircountryofnationality.ThiscategoryalsoincludesAustralianspecialtyoccupationworkersandtheirdependentspousesandchildren(E-3).

ThenonimmigrantemployeeofatreatytraderisadmittedinE-1status,andtheemployeeofatreatyinvestorisadmittedinE-2status.CertainEnonimmigrantspousesareemploymentauthorizedincidenttostatus.AsofJanuary30,2022,withlimitedexceptionsnotedbelow,thesespousesreceiveaFormI-94,Arrival/DepartureRecordwithaClassofAdmission(COA)ofE-1S,E-2SorE-3SwhentheyareadmittedintotheU.S.orifUSCISapprovestheirapplicationforextensionorchangeofstatusasanEnonimmigrantspouse.PriortoJanuary30,2022,theseEnonimmigrantspousesreceivedFormsI-94withaCOAofE-1,E-2,E-3,E-3D,orE-3R.

Otherthanthosewhoareself-employed,EnonimmigrantswhoworkintheU.S.arerequiredtocompleteFormI-9.Forexample,anE-2treatyinvestorwhoisnotworkingforanemployerisnotrequiredtocompleteaFormI-9butisrequiredtocompleteaFormI-9fortheiremployees,whichincludesemployeesinE-2nonimmigrantstatus.

WhencompletingFormI-9,theEnonimmigrantemployeeshouldcheck,"Anoncitizenauthorizedtowork"andentertheirFormI-94enddateontheexpirationdatelineinSection1.ForSection2,theemployee'sFormI-94andunexpiredforeignpassporttogetherareanacceptableListAdocument.RefertothenotebelowforthosewhomustfirstobtainauthorizationandanEADfromUSCISbeforeengaginginemploymentintheU.S.

InSection1,employeeswithFormsI-94withaCOAofE-1S,E-2S,orE-3Sshouldcheck"Anoncitizenauthorizedtowork"andentertheFormI-94enddateontheexpirationdatelineinSection1.ForSection2,theemployee'sFormI-94withE-1S,E-2S,orE-3SnonimmigrantstatusisacceptableevidenceofemploymentauthorizationasaListC#7document.TheymustalsopresentaListBidentitydocument.

IftheFormI-94wasissuedbeforeJan.30,2022,andshowsE-1,E-2,E-3,E-3D,orE-3RCOA,theemployee'sFormI-94incombinationwiththeFormI-797A,NoticeofAction,indicatingthatUSCISidentifiedtheindividualasadependentspouseinoneofthenonimmigrantclassifications(E-1,E-2,E-3,E-3D,orE-3R)whosestatusrenderstheindividualemploymentauthorizedincidenttostatus,isacceptableasaListC#7document.USCISsenttheseFormsI-797A,NoticesofAction,in2022todependentspouseswhoseFormsI-94wereissuedbeforeJan.30,2022.

IftheemployeepresentsListBandCdocumentssuchasadriver'slicenseforListBandaFormI-94admissionrecordcombinedwiththeFormI-797AidentifyingtheindividualasadependentspousewhosestatusofE-1,E-2,E-3,E-3D,orE-3Rindicatesemploymentauthorizationincidenttostatusasdescribedabove,forListC,youshouldcompleteSection2asfollows:

Iftheemployeepresents,incombination,aFormI-797AdescribedaboveandFormI-94tocompleteSupplementB,ReverificationandRehire,youshould:

Note:AFormI-94fromaspouseofaLong-TermInvestorintheCommonwealthoftheNorthernMarianaIslands(E-2C),DependentofTaipeiEconomicandCulturalRepresentativeOice(TECRO)(E-1)orTaipeiEconomicandCulturalOices(TECO)isnotacceptabletoshowemploymentauthorization.Instead,nonimmigrantspousesofTECROandTECOE-1principalnonimmigrantsmustapplyforandobtainanEADtobeemploymentauthorizedper8CFR274a.12(c)(2)andunder8CFR274a.12(c)(12)forE-2Cspouses.Additionally,asnotedin8CFR214.2(e)(23)(x)(B),spousesofE-2CNMIinvestorswhoobtainedsuchstatusbaseduponaForeignRetireeInvestmentCertificatearenoteligibleforworkauthorization.

TheLnonimmigrantclassificationsenableaU.S.employertotransferanexecutive(L-1A),manager(L-1A),orprofessionalemployeewithspecializedknowledge(L-1B)fromoneofitsailiatedforeignoicestooneofitsoicesintheUnitedStates.ThisclassificationalsoenablesaforeigncompanythatdoesnotyethaveanailiatedU.S.oicetosendanexecutiveormanagertotheUnitedStateswiththepurposeofestablishingone.

Thetransferringemployeemaybeaccompaniedorfollowedbytheirdependentspouseandunmarriedchildrenwhoareunder21yearsofage.DependentspousesandchildrenmayseekadmissionintheL-2nonimmigrantclassification.AsofJanuary30,2022,thesespousesreceiveaFormI-94,Arrival/DepartureRecordwithaClassofAdmission(COA)ofL-2SwhentheyareadmittedintotheU.S.orifUSCISapprovestheirapplicationforextensionorchangeofstatusasanLnonimmigrantdependentspouse.PriortoJanuary30,2022,LnonimmigrantdependentspousesreceivedFormsI-94withL-2.

OnlyLnonimmigrantsthatareemployedintheU.S.arerequiredtocompleteFormI-9.WhencompletingFormI-9,theLnonimmigrant,shouldcheck,"Anoncitizenauthorizedtowork"andentertheirFormI-94enddateontheexpirationdatelineinSection1.ForSection2,theemployee'sFormI-94andunexpiredforeignpassportareanacceptableListAdocument.

InSection1,employeeswithFormsI-94withCOAsofL-2Sshouldcheck"Anoncitizenauthorizedtowork"andentertheFormI-94enddateontheexpirationdatelineinSection1.ForSection2,theemployee'sFormI-94withL-2SnonimmigrantstatusisacceptableevidenceofemploymentauthorizationasaListC#7document.

TheymustalsopresentaListBidentitydocument.

IftheFormI-94wasissuedbeforeJan.30,2022,andshowsaCOAofL-2,theemployeemaypresenttheFormI-94incombinationwiththeFormI-797A,NoticeofAction,indicatingthatUSCISidentifiedtheindividualasanL-2dependentspousewhosestatusrenderstheindividualemploymentauthorizedincidenttostatus,isacceptableasaListC#7document.USCISsenttheseFormsI-797A,NoticesofAction,in2022todependentspouseswhoseFormsI-94wereissuedbeforeJan.30,2022.

IftheemployeepresentsListBandCdocumentssuchasadriver'slicenseforListBandaFormI-94combinedwiththeFormI-797AidentifyingtheindividualasanL-2dependentspousewhosestatusindicatesemploymentauthorizationincidenttostatusasdescribedabove,forListC,youshouldcompleteSection2asfollows:

YoumustcompleteanewFormI-9whenahiretakesplace,unlessyouarerehiringanemployeewithinthreeyearsofthedatetheemployee’spreviousFormI-9wascompleted.However,incertainsituations,ahireisnotconsideredtohavetakenplacedespiteaninterruptioninemployment.Incaseofaninterruptioninemployment,youshoulddeterminewhethertheemployeeiscontinuinginhisorheremploymentandhasareasonableexpectationofemploymentatalltimes.

Thesesituationsconstitutecontinuingemployment:

EmployeeshiredonorbeforeNov.6,1986,whoarecontinuingintheiremploymentandhaveareasonableexpectationofemploymentatalltimesareexemptfromcompletingFormI-9andcannotbeverifiedinE-Verify.Forhelpwithmakingthisdetermination,see8CFR274a.2(b)(1)(viii)and8CFR274a.7.IfyoudeterminethatanemployeehiredonorbeforeNov.6,1986,isnotcontinuingintheiremploymentordoesnothaveareasonableexpectationofemploymentatalltimes,theemployeemayberequiredtocompleteaFormI-9.

Todeterminewhetheranemployeecontinuingtheiremploymenthadareasonableexpectationofemploymentatalltimes,youshouldconsiderseveralfactors,including(butnotlimitedto)whether:

InspectthepreviouslycompletedFormI-9(and,ifnecessary,updatetheformorreverifytheemployee)andstoretheformasiftherewerenointerruptioninemployment.

Ifyoudeterminethatyouremployeewasterminatedandisnowrehired,andtherehireoccurswithinthreeyearsfromthedatetheoriginalFormI-9wascompleted,youhaveanoptiontocompleteanewformorrelyontheoriginalone.

Specialrulesapplytoemployerswhoaremembersofanassociationoftwoormoreemployersthathaveenteredintoacollectivebargainingagreementwithoneormoreemployeeorganizations.Inthiscase,youwillcomplywiththeemploymenteligibilityverificationrequirementsforyouremployeeif:

PenaltiesforknowinglyemployingnoncitizenswhoareunauthorizedtoworkintheUnitedStatesstillapply.

Astateemploymentagency,alsoknownasstateworkforceagency,isdefinedin8CFR274a.1asanystategovernmentunitdesignatedtocooperatewiththeU.S.EmploymentServiceintheoperationofthepublicemploymentservicesystem.

StateemploymentagencieshavetheoptiontocompleteFormI-9forindividualstheyreferforemployment.Agenciesthatdosomustissueanemploymenteligibilitycertificatetoyou,astheemployer,soitisreceivedwithin21businessdaysofthedatethereferredindividualishired.Thereferredindividualcannotpresentthecertificate.

FormI-9

TocompleteFormI-9,theagencyshouldfollowtheguidanceinthishandbook,exceptthattheagencyshouldleavetheemployee’sfirstdayofemploymentblankinSection2andmustnotacceptreceiptsinplaceofdocuments.

TheagencyisnotrequiredtocompleteFormI-9andissueacertificatetoyouforareferredindividualwhoishiredforthreedaysorless.IftheagencychoosestocompleteFormI-9fortheseindividuals,theymustbeconsistentandcompleteFormI-9forallindividualshiredforthreedaysorless.Theagencyshouldnotifyyouoftheirpolicyunderthesecircumstances.Iftheagencychoosesnottoverifyemploymenteligibilityorissuecertifications,theyshouldtellyouthatyoumustcompleteFormI-9fortheseindividuals.Thisnotificationmaybeincludedinthejoborderorreferralformyoureceivefromtheagency.

Referral

AftertheagencyandthereferredindividualcompleteFormI-9,theagencyshouldprovideyouwithajoborderorotherappropriatereferralonbehalfofthereferredindividual.ThejoborderservesasevidencethattheagencycompletedFormI-9forthereferredindividual.Theagencymayprovideyouthejobordertelephonically.

Joborderorotherreferrals,includingtelephonicauthorizationsprovidethe:

CertificationStandards

Agenciesmustissueacertificateonofficialagencyletterheadandadesignatedofficialmustsignit.Certificatesmustincludethefollowinginformation:

DocumentRetention

ThestateemploymentagencymustretainFormI-9andthecertificateforthreeyearsfromthedatethattheindividualwaslastreferredbytheagencyandhiredbytheemployer.Acopyofthecertificatemustberetainedbytheemployerforthreeyearsafterthereferredindividualishiredoroneyearaftertheindividualstopsworkingfortheemployer,whicheverislater.

Ifanagencyrefersapotentialemployeetoyouwithajoborder,otherappropriatereferralformortelephonicallyauthorizedreferral,andtheagencysendsyouacertificatewithin21businessdaysofthereferral,youdonothavetocheckdocumentsorcompleteaFormI-9ifyouhirethatperson.

Certification

Afterhiringareferredindividualanduponreceivingthecertificateissuedbythestateemploymentagency,youmust:

Yourstate’sagencyisnotrequiredtocompleteFormI-9orissuecertificatesforyouremployeeswhoarehiredforthreedaysorless.Ifthisisyourstateagency’spolicy,youarerequiredtocompleteFormI-9fortheseemployees.

Rehire/Reverification

Youdonotneedtoreverifyanemployeeifyou:

Donotreverifythefollowingdocumentsaftertheyexpire:

Youshoulddocumentanytelephonicauthorizedjobreferralasevidenceofthejoborder.RetainjobreferralswhereyouretainyourFormsI-9.

EmployersmustensurethatallpartsoftheFormI-9areproperlycompetedandmaybesubjecttopenaltiesunderfederallawiftheformisnotcompletedcorrectly.

IfyoudiscoveranerrorormissinginformationinSection1ofanemployee’sFormI-9,youshouldasktheemployeetocorrecttheerrororaddthemissinginformation.Onlyemployees,ortheirpreparerand/ortranslator,maycorrecterrorsoromissionsmadeinSection1.

Havetheemployee:

Youshouldattachawrittenexplanationofwhyinformationwasmissingorneededcorrecting.Iftheemployee’semploymenthasended,asignedanddatedstatementidentifyingtheerrororomissionattachtotheexistingformandexplainwhycorrectionscouldnotbemade,forexample,theemployeenolongerworksforyou.

Iftheemployeeisremotelylocated,youshoulddeveloptheappropriatebusinessprocesstoallowthemtocorrectorentermissinginformation.

Upondiscoveringanerrorormissinginformation,thepreparerand/ortranslatorshould:

Ifthepreparerand/ortranslatoristhesamepersonwhocompletedaPreparerand/orTranslatorCertificationblockinSupplementA,Preparerand/orTranslatorCertificationforSection1whentheemployeeinitiallycompletedFormI-9,theyshouldnotcompleteasecondcertificationblock.Ifthepreparerand/ortranslatordidnotpreviouslycompleteacertificationblock,theyshould:

Onlytheemployer(ortheirauthorizedrepresentative)maymakecorrectionsinSection2orSupplementB,ReverificationandRehires.Ifyoudiscoveranerrorormissinginformation,youshould:

Youshouldattachawrittenexplanationofwhyinformationwasmissingorneededcorrecting.IfyoufailedtoenterthedateyoucompletedSection2and/orSupplementB,ReverificationandRehires,youshouldnotbackdatetheform.Instead,enterthecurrentdateandinitialbythedatefield.

Tocorrectmultipleerrorsinonesection,youmayredothesectiononanewFormI-9andattachittotheoldform.YoucanalsocompleteanewFormI-9ifitcontainssubstantialerrors(suchasentiresectionsthatwereleftblankoryoucompletedSection2basedonunacceptabledocuments).Youshouldattachawrittenexplanationtotheemployee’sFormI-9describingwhyyoumadechangestoanexistingFormI-9orwhyyoucreatedanewFormI-9.

Ifyoumakeanychangesontheform,doNOTconcealthemby,forexample,erasingtextorusingcorrectionfluid.Doingsomayleadtoincreasedliabilityunderfederalimmigrationlaw.Ifyoumadethesetypesofchanges,werecommendyouattachasignedanddatedwrittenexplanationforthechangestotheFormI-9.

IfyouuseanelectronicFormI-9,youraudittrailshouldreflectallcorrectionsandadditionsmadetoSections1and2,andSupplementsAandB.

YoumustkeepacompletedFormI-9onfileforeachemployeeonyourpayroll(orotherwisereceivingremuneration)whowashiredafterNov.6,1986(oronorafterNov.27,2009,ifemployedintheCNMI).Neverdisposeofacurrentemployee’sFormI-9andanycopies(orelectronicimages)youmadeoftheemployee’sFormI-9documentation;youmustkeeptheserecordsforaslongastheemployeeworksforyou,andforacertainamountoftimeaftertheystopworkingforyou.Thisrequirementapplieseveniftheemployeeendsemploymentshortlyafterthedateofhire.

NevermailFormI-9toUSCISorU.S.ImmigrationandCustomsEnforcement.

OnlywhenanemployeestopsworkingforyoushouldyoucalculatehowmuchlongeryoumustkeeptheirFormI-9.FederalregulationsstateyoumustretainaFormI-9foreachpersonyouhireforthreeyearsafterthedateofhire,oroneyearafterthedateemploymentends,whicheverislater.Tocalculatehowlongtokeepaformeremployee’sFormI-9:

YoucanretainFormI-9onpaper,microfilmormicrofiche,orelectronically.Youonlyneedtoretainpagesthatyouandyouremployeewroteinformationon:YoudonotneedtokeeptheListsofAcceptableDocumentsonpage2,theinstructionsorblanksupplementpages.

Insufficientorincompletedocumentationisaviolationofsection274A(a)(1)(B)oftheINA(8CFRPart274a.2(f)(2)).

Youmayretaincompletedpaperformswithoriginalhandwrittensignatureson-siteoratanoff-sitestoragefacilityfortherequiredretentionperiod,aslongasyouareabletopresentFormsI-9withinthreebusinessdaysofaninspectionrequestfromDHS,theDepartmentofJustice’sCivilRightsDivision,ImmigrantandEmployeeRightsSection(IER),orU.S.DepartmentofLabor(DOL)officers.

Youmayretaincopiesofcompletedpaperformswithoriginalhandwrittensignaturesonmicrofilmormicrofiche.Whenusingmicrofilmormicrofiche,youshould:

USCISoersaFormI-9thatcanbecompletedonacomputerbutdoesnothavefullelectroniccapabilities.YoumaycreateyourownelectronicFormI-9ifyou:

Youmayalsouseanycommercialcomputerprogramorautomateddataprocessingsystemthatcomplieswiththesestandards.EnsurethattheprogramorsystemdoesnotrestrictaccessorusebyaU.S.governmentagency.

YoumayretainFormI-9usingeitherapaperorelectronicsystem,oracombinationofboth.IfyoucompleteapaperFormI-9,youmayscananduploadtheoriginalsignedform,correctionorupdate,andretainitelectronically.Youmaydestroytheoriginalpaperformafteryouhavesecurelystoreditinanelectronicformat.AnyelectronicsystemyouusetogenerateFormI-9orretaincompletedFormsI-9mustinclude:

IfyouchoosetocompleteorretainFormI-9electronically,youmayuseoneormoreelectronicgenerationorstoragesystems,aslongasanyFormI-9retainedinthesystemremainsfullyaccessibleandmeetstheregulations.Youmaychangesystemsaslongaseachelectronicsystemusedmeetsregulatoryperformancerequirements.Foreachelectronicsystemused,youmustmaintainandmakeavailableuponrequestcompletedescriptionsof:

IfyouchoosetocompleteorretainFormI-9electronically,youmustmaintain(andmakeavailableuponrequest)documentationofthebusinessprocessesthat:

IfyoucompleteFormI-9electronicallyusinganelectronicsignature,yoursystemforcapturingelectronicsignaturesmust:

IfyouchoosetouseanelectronicsignaturetocompleteFormI-9butdonotcomplywiththesestandards,DHSmaydeterminethatyouhavenotproperlycompletedFormI-9andareinviolationofsection274A(a)(1)(B)oftheINA(8CFRPart274a.2(b)(2)).

IfyouretainFormI-9electronically,youmustimplementaneffectiverecordssecurityprogramthatensures:

Ifyouractionorinactionresultsinanelectronicrecordbeingaltered,lost,orerased,andyouknew,orreasonablyshouldhaveknown,thattheactionorinactioncouldhavethateect,youmaybefoundinviolationofsection274A(b)(3)oftheINA(8CFR274a.2(g)(2)).

IfyouchoosetocopyorscandocumentsanemployeepresentswhencompletingFormI-9,youmustretainthecopies(orelectronicimages)withtheirFormI-9ortheiremployeerecord.

Makingcopiesofanemployee’sdocumentsdoesnottaketheplaceofcompletingFormI-9.Evenifyouretaincopiesofdocuments,youarestillrequiredtofullycompleteandretainFormI-9.Ifyouchoosetoretaincopiesofanemployee’sdocumentsforreasonsunrelatedtoE-Verifyrequirements,youmustdosoforallemployees,regardlessofactualorperceivednationalorigin,citizenship,orimmigrationstatus,oryoumayviolateanti-discriminationlaws.

CopiesorelectronicimagesofdocumentsmustberetrievableconsistentwithDHS’sstandardsonelectronicretention,documentation,security,andelectronicsignaturesforemployersandemployees,asspecifiedin8CFR274a.2(b)(3).

Ifyoumakecopiesorelectronicimagesoftheemployee’sdocuments,youmustretainthemwiththecorrespondingFormI-9orwiththeemployee’srecordsaccordingtotheelectronicrecordsretentionstandardsspecifiedin8CFR274a.2(b)(3).However,ifyoumakecopiesorelectronicimagesoftheemployee’sdocuments,youmustmakethemavailableatthetimeofaFormI-9inspectionbyDHS,DOJorDOL.

TheINAspecificallyauthorizesDHS,IER,andDOLofficerstoinspectFormsI-9,includinganycopiesofemployees’documentsretainedwiththecorrespondingFormI-9.Officerswillgiveyouaminimumofthreebusinessdays’noticebeforestartinganinspection.YoumustmakeFormsI-9availableuponrequestatthelocationwhereDHS,IER,orDOLofficersrequesttoseethem.YoumayalsosendFormsI-9andsupportingdocumentstotheagencyinelectronicformatorhardcopy,ifrequested.

IfyoustoreFormI-9recordsatanoff-sitelocation,telltheinspectingofficerwherethelocationisandmakearrangementsfortheinspection.TheinspectingofficersmayperformaninspectionatanofficeofanauthorizedagencyoftheUnitedStatesifpreviousarrangementsaremade.RecruitersorreferrersforafeewhodesignateanemployertocompleteemploymentverificationproceduresmaypresentcopiesorprintedelectronicimagesofFormsI-9ataninspection.Ifyourefuseordelayaninspection,youmaybefoundtohavefailedtocomplywiththestatutoryand/orregulatoryrequirementsabove.

Duringaninspection,youmust:

IfyouareanE-Verifyemployerandyoureceivearequestforinspection,youshouldprovideFormsI-9thatcontainE-Verifycaseverificationnumbers.IfyoudidnotincludetheE-VerifycasenumbersonFormI-9,providetheE-VerifyCaseDetailPagesduringtheinspection.

Thissectionincludesmultiplesubsectionsthatprovideguidanceonthedefinitionandtypesofunlawfuldiscrimination;howtoavoiddiscriminationinrecruiting,hiring,andtheFormI-9process;theproceduresforfilingchargesofemploymentdiscrimination;andthepenaltiesforunlawfuldiscrimination.Italsoincludesguidanceonpenaltiesforprohibitedpractices.

DiscriminatingintheFormI-9andE-Verifyverificationprocessescanviolatefederallaw.Thissectiondescribesprohibiteddiscriminationandhowtopreventitwhileverifyinganindividual’semploymenteligibility.

Theanti-discriminationprovisionoftheImmigrationandNationalityAct(INA),asamended,prohibitsfourtypesofunlawfulconduct:

TheU.S.EqualEmploymentOpportunityCommission(EEOC)enforcesfederalequalemploymentopportunitylawsthatprohibitemploymentdiscriminationagainstapplicants,employees,andformeremployees.TheselawsincludeTitleVIIoftheCivilRightsActof1964(TitleVII),theEqualPayAct(EPA),theAgeDiscriminationinEmploymentAct(ADEA),AmericanswithDisabilitiesAct(ADA),andtheGeneticInformationNondiscriminationAct(GINA).TitleVIIprohibitsemploymentdiscriminationbasedonrace,color,nationalorigin,religion,orsex(includingpregnancy,sexualorientation,andgenderidentity),includinginFormI-9andE-Verifyemploymenteligibilityverificationprocesses.

EachofthefederallawsenforcedbytheEEOCalsoprotectsworkersfromretaliationforreasonablyopposingdiscriminationorforparticipatinginadiscriminationinvestigationorproceeding.EEOClawsapplyregardlessofanindividual’scitizenshiporimmigrationstatus.

TheINAprohibitsyoufromcommittingunfairdocumentarypractices,whichmeansdiscriminatingwhenyouverifysomeone’sidentityandemploymentauthorization(generally,theFormI-9andE-Verifyprocesses).Unfairdocumentarypracticesgenerallyoccurwhenemployerstreatindividualsdierentlyonthebasisofnationalorigin,citizenshiporimmigrationstatusintheFormI-9orE-Verifyprocess,oranyotherprocessanemployermayusetoverifyemploymenteligibility.Thiscanbebroadlycategorizedintothreetypesofunlawfulconduct:

Thesepracticesmayconstituteunfairdocumentarypracticesiftheyarecommittedbasedoncitizenship,immigrationstatus,ornationalorigin.

Citizenshiporimmigrationstatusdiscriminationoccurswhenanemployertreatssomeonedierentlywhenhiring,firing,orrecruitingbecauseoftheperson’realorperceivedcitizenshiporimmigrationstatus.TheINAprohibitsthistypeofdiscriminationiftheemployerhasfourormoreemployees.Asylees,refugees,recentlawfulpermanentresidents,U.S.citizensandU.S.nationalsareprotectedfromthistypeofdiscrimination.

Note:Therearelimitedsituationswhereanemployercantakeanindividual’scitizenshiporimmigrationstatusintoaccount,suchaswhenalaw,executiveorder,regulation,orgovernmentcontractrequiresemployerstolimitapositiontoaparticularcitizenshipstatus.Thisisrareanddoesn’tapplytothevastmajorityofjobs.

Nationalorigindiscriminationgenerallyoccurswhenanemployertreatssomeonedierentlywhenhiring,firing,orrecruitingbecauseoftheperson’snationalorigin.Aperson’snationalorigincanrelatetomanythings,suchasplaceofbirth,countryoforigin,ethnicity,ancestry,nativelanguage,accent,ortheperceptionthattheylookorsound“foreign.”TheINA’snationalorigindiscriminationprohibition,enforcedbyIER,generallycoversemployerswith4to14employeesandprotectsallemployment-authorizedindividuals.TheEEOCgenerallyhasjurisdictionovernationaloriginclaimsinvolvingemployerswith15ormoreemployees,regardlessoftheworkauthorizationstatusofthediscriminationvictims.TheEEOCalsocoversdiscriminationinotheraspectsofemployment,includingtermsorconditions.

Anemployerorothercoveredentitycannotintimidate,threaten,coerce,orotherwiseretaliateagainstapersonbecausethatpersonhasengagedinprotectedactivity,suchaswhensomeone:

TitleVIIcoversallprivateemployers,stateandlocalgovernments,andeducationinstitutionsthatemploy15ormoreemployeesfor20ormoreweeksintheprecedingorcurrentcalendaryearandprohibitsunlawfuldiscriminationinallaspectsofemployment,includingbutnotlimitedtohiringandfiringaswellasFormI-9andE-Verifyprocesses.

Youshouldtreatpeopleequallywhenverifyingemploymentauthorizationandidentity.

Forexample:

Ifyoudoanyoftheactionsabovebasedonaworker’scitizenship,immigrationstatus,ornationalorigin,thenyouractionsmayviolatefederaldiscriminationlaws.

Anindividual,orapersonactingonbehalfofanindividualmayfileadiscriminationchargewithIERwithin180daysoftheallegeddiscriminatoryact.

Ifsomeonefilesachargeagainstyouasanemployer,IERwillsendaletterwithin10daystonotifyyouaboutthechargeandwillstartitsinvestigation.Ifyourefusetocooperatewiththeinvestigation,IERcanobtainasubpoenatocompelyoutoproducetherequestedinformationanddocumentsortoappearforaninvestigativeinterviewordeposition.

Anapplicant,employee,orformeremployee,oranyindividual,organization,oragencyfilingonbehalfofsuchindividual,whobelievesthatunlawfulemploymentdiscriminationbasedonrace,color,nationalorigin,religion,sex(includingpregnancy,sexualorientation,orgenderidentity),age(40orover),disability,geneticinformation,orretaliationhasoccurredmayfileachargewiththeEEOC.Ingeneral,achargemustbefiledwiththeEEOCwithin180calendardaysfromthedateoftheallegeddiscrimination.Forrace,color,nationalorigin,religion,sex,disability,orgeneticinformationcharges,this180-dayfilingdeadlineisextendedto300daysifastateorlocalagencyenforcesalawthatprohibitsemploymentdiscriminationonthesamebasis.Foragediscriminationcharges,the180-dayfilingdeadlineisonlyextendedto300daysifthereisastatelawprohibitingagediscriminationinemploymentandastateagencyorauthorityenforcingthatlaw.

TheEEOCwillnotifyyou,astheemployer,within10daysthatsomeonehasfiledacharge.Achargedoesnotconstituteafindingthatyouengagedinunlawfuldiscrimination.TheEEOChasauthoritytoinvestigatewhetherthereisreasonablecausetobelieveunlawfuldiscriminationoccurred.

Ifaninvestigationrevealsthatyouengagedinunfairimmigration-relatedemploymentpracticesundertheINA,IERmayfilealawsuit.Thechargingpartymayalsofilealawsuit.Settlementsorlawsuitsmayresultinoneormorecorrectivesteps,including:

Thecourtmayawardattorneys’feestoprevailingpartiesotherthantheUnitedStatesundercertaincircumstances.

UnderTitleVII,compensatorydamagesmaybeawardedincasesinvolvingintentionalunlawfuldiscrimination.Compensatorydamagespayvictimsforout-of-pocketexpensescausedbythediscrimination(suchascostsassociatedwithajobsearchormedicalexpenses)andcompensatethemforanyemotionalharmsuffered(suchasmentalanguish,inconvenience,orlossofenjoymentoflife).Punitivedamages,attorneys’fees,expertwitnessfees,andcourtcostsmayalsobeavailable.

DHSconsidersyoutohaveknowinglyhiredanunauthorizednoncitizenif,afterNov.6,1986,youenterinto,renegotiate,orextendacontractorsubcontracttoobtainthelaborofanoncitizenyouknowisnotauthorizedtoworkintheUnitedStates.

DHSoranadministrativelawjudgemayimposepenaltiesifaninvestigationrevealsthatyouknowinglyhiredorknowinglycontinuedtoemployanunauthorizednoncitizen,orfailedtocomplywiththeemploymenteligibilityverificationrequirementswithrespecttoemployeeshiredafterNov.6,1986.

DHSwillissueaNoticeofIntenttoFine(NIF)whenitintendstoimposepenalties.IfyoureceiveanNIF,youmayrequestahearingbeforeanadministrativelawjudge.IfDHSdoesnotreceiveyourhearingrequestwithin30days,DHSwillimposethepenaltyandissueaFinalOrder,whichcannotbeappealed.

IfDHSoranadministrativelawjudgedeterminesthatyouhaveknowinglyhiredunauthorizednoncitizens(orarecontinuingtoemploynoncitizensknowingtheyareorhavebecomeunauthorizedtoworkintheUnitedStates),theymayorderyoutoceaseanddesistfromsuchactivityandpayacivilmoneypenaltyforeachoense.

Ifyoufailtoproperlycomplete,retain,and/ormakeFormsI-9availableforinspectionasrequiredbylaw,youmayfacecivilmoneypenaltiesforeachviolation.Indeterminingtheamountofthepenalty,DHSconsiders:

Ifanadministrativelawjudgefindsthatyourequiredanemployeetopayabondorindemnityintheeventyouareheldliableforviolatingemployersanctionslaws,thejudgemayorderyoutopayacivilmoneypenaltyforeachbondorindemnityyourequired,aswellasreturnthebondorindemnity,eithertothepersonwhoyourequiredtopayit,or,ifthatpersoncannotbelocated,totheU.S.Treasury.

Iftheattorneygeneralhasreasonablecausetobelieveyouengagedinapatternorpracticeofemployment,recruitment,orreferralthatviolatesINAsection274A(a)(1)(A)or(2)(whichcanbefoundat8U.S.C.1324a(a)(1)(A)or(2)),theymaybringcivilactionintheappropriateU.S.DistrictCourtrequestingrelief,includingapermanentortemporaryinjunction,restrainingorder,orotherorderagainstyouoryourbusiness.Apatternorpracticeisengaginginregular,repeated,andintentionalactivities,butdoesnotincludeisolated,sporadic,oraccidentalacts.

Ifyoucanshowthatyouhave,ingoodfaith,compliedwithFormI-9requirements,thenyoumayhaveestablisheda“goodfaith”defensewithrespecttoachargeofknowinglyhiringanunauthorizednoncitizen,unlessthegovernmentcanshowthatyouhadactualknowledgethattheemployeewasnotauthorizedtowork.

AgoodfaithattempttocomplywiththepaperworkrequirementsofINAsection274A(b)maybeadequate,notwithstandingatechnicalorproceduralfailuretocomply,unlessyoufailtocorrectaviolationwithin10daysofDHSnotifyingyou.

Ifyouoryourbusinessareconvictedofhavingengagedinapatternorpracticeofknowinglyhiringunauthorizednoncitizens(orcontinuingtoemploynoncitizensknowingtheyareorhavebecomeunauthorizedtoworkintheUnitedStates)afterNov.6,1986,youmayfacefinesand/orsixmonthsimprisonment.

Youmaybefinedand/orimprisonedforuptofiveyearsifyou:

Otherfederalcriminalstatutesmayprovidehigherpenaltiesincertainfraudcases.

IfaDHSinvestigationrevealsthatyouhaveknowinglycommittedorparticipatedinactsrelatingtodocumentfraud,DHSmaytakeaction.DHSwillissueanNIFwhenitintendstoimposepenalties.IfyoureceiveanNIF,youmayrequestahearingbeforeanadministrativelawjudge.IfDHSdoesnotreceivearequestforahearingwithin30days,itwillimposethepenaltyandissueaFinalOrder,whichisfinalandcannotbeappealed.

IfDHSoranadministrativelawjudgefindsthatyouhaveviolatedINAsection274C,theymayorderyoutoceaseanddesistfromsuchbehaviorandtopayacivilmoneypenalty.

UndertheINA,itisunlawfulforanagriculturalassociation,agriculturalemployer,orfarmlaborcontractortohire,recruit,orreferforafeeanindividualforemploymentintheUnitedStateswithoutcomplyingwithemploymenteligibilityverificationrequirements.Thisprovisionappliestoagriculturalassociations,agriculturalemployers,andfarmlaborcontractorswhorecruitpersonsforafee,andthosewhoreferpersonsorprovidedocumentsorinformationaboutpersonstoemployersinreturnforafee.

“Recruiterorreferrerforafee”islimitedtoagriculturalassociations,agriculturalemployers,orfarmlaborcontractorsasdefinedinSection3oftheMigrantandSeasonalAgriculturalWorkerProtectionAct,Pub.L.97-470(29U.S.C.1802).

ThislimitedclassofrecruitersandreferrersforafeemustcompleteFormI-9whenyouhireapersontheyrefer.YouandtheemployeemustfullycompleteFormI-9withinthreebusinessdaysofthedateemploymentbegins,or,inthecaseofanindividualhiredforlessthanthreebusinessdays,atthetimeemploymentbegins.

Recruitersandreferrersforafeemaydesignateagents,suchasnationalassociationsoremployers,tocompletetheverificationproceduresontheirbehalf.Iftheydesignateyouastheagent,youshouldprovidetherecruiterorreferrerwithacopyofFormI-9.However,recruitersandreferrersforafeearestillresponsibleforcomplyingwiththelawandmaybefoundliableforviolationsofthelaw.

RecruitersandreferrersforafeemusthaveaFormI-9foreachindividualtheyrecruitorreferthatisonanemployer’spayroll.TheFormI-9mustberetainedforthreeyearsaftertheindividualstopsworkingfortheemployer.TheymustalsomakeFormI-9availableforinspectionbyaDHS,DOL,orIERofficer.

IfDHSorDOLsuspectsthatyouhaveviolatedemploymenteligibilityverificationrequirements,theymayobtainwarrantsbasedonprobablecausetoenteryourpremiseswithoutadvancenotice.

ThepenaltiesforfailingtocomplywithFormI-9requirementsandforrequiringindemnificationapplytothislimitedclassofrecruitersandreferrersforafee.AllrecruitersandreferrersforafeearestillliableforknowinglyrecruitingorreferringforafeenoncitizensnotauthorizedtoworkintheUnitedStates.

ThissectionprovidesmanysamplesofdocumentsfromtheFormI-9ListsofAcceptableDocumentsthatanemployeemightpresenttoestablishtheiremploymentauthorizationandidentity.However,thissectiondoesnotprovideallofthevariationsofaparticulardocument,andnewversionsofadocumentmaybecomeavailableafterwepublishthishandbook.Wedonotexpectyoutobeadocumentexpert,butwedoexpectyoutoacceptdocumentsthatreasonablyappeartobegenuineandtorelatetothepersonpresentingthem.

AnemployeemustpresentadocumentorcombinationofdocumentsfromListA(whichshowsbothidentityandemploymentauthorization)oronedocumentfromListB(whichshowsidentity)andonedocumentfromListC(whichshowsemploymentauthorization)oranacceptablereceiptforthosedocumentswithinthreebusinessdaysofthedateworkforpaybegins.DonotrequireanemployeewhopresentsaListAdocumenttopresentListBandListCdocuments.DonotrequireanemployeewhopresentsListBandListCdocumentstopresentaListAdocument.

Alldocumentsmustbeunexpired.

Forpersonsunderage18whoareunabletopresentadocumentlistedabove:

ListAReceipts

OR

ListBandCReceipts

Theillustrationsdonotreflecttheactualsizeofthedocuments.

TheU.S.DepartmentofStateissuestheU.S.passporttoU.S.citizensandnoncitizennationals.Asmallnumberofversionsstillincirculationmaydifferfromthemainversionsshownhere.

CurrentU.S.passportcoverandinterior

TheU.S.DepartmentofStatebeganissuingthepassportcardinJuly2008.Thepassportcardisawallet-sizecardthatcanonlybeusedforlandandseatravelbetweentheUnitedStatesandCanada,Mexico,theCaribbean,andBermuda.

Passportcardfrontandback

CurrentFormI-551,frontandback

USCISbeganissuingthisversionofthePermanentResidentCardonJanuary30,2023.SomecardsissuedafterthatdatemaystilldisplaythepreviousdesignbecauseUSCISusesexistingcardstockuntilsuppliesaredepleted.Thisversioncontainsthebearer’sphotoonthefrontandback,name,USCISnumber/A-Number,dateofbirth,andcardexpirationdate,alongwithupdatedartworkoftheStatueofLiberty,holographicimagesonthefrontandbackofthecard,anewlayer-revealfeaturewithapartialwindowonthebackphotobox,anddatafieldsdisplayedindifferentplacesthanonpreviousversions.

PreviousFormI-551,frontandback

StartingonMay1,2017,USCISissuedthisversionofFormI-551,whichcontainsthebearer’sphotoonthefrontandback,name,USCISnumber/A-Number,dateofbirth,laser-engravedfingerprint,andcardexpirationdate.Thiscarddoesnothaveasignatureorablackstripeontheback.

OlderFormI-551,frontandback

USCISbeganissuingthisversionofFormI-551inMay2010.Thisredesignchangedthecardcolortogreen.Thecardcontainsthebearer’sphoto,name,USCISnumber/A-Number,dateofbirth,laser-engravedfingerprint,andcardexpirationdate.TheUSCIS/A-Numberisalsolocatedonthebackofthecard.

Thesecardsmayormaynotcontainasignature.AsignatureisnotrequiredforthecardtobeacceptableforFormI-9purposes.

AnotherolderversionoftheFormI-551showstheDHSsealandcontainsadetailedhologramonthefrontofthecard.Eachcardispersonalizedwithanetchingshowingthebearer’sphoto,name,fingerprint,dateofbirth,A-Number,andthecardexpirationdate.

SomeemployeesmayalsohaveolderResidentAliencards,issuedbytheU.S.DepartmentofJustice,ImmigrationandNaturalizationService,whichdonothaveexpirationdatesandarevalidindefinitely.Thesecardsarepeachincolorandcontainthebearer’sfingerprintandphotograph.

USCISuseseitheranI-551(ADIT)stamporatemporaryI-551printednotationonamachine-readableimmigrantvisa(MRIV)toindicatetemporaryevidenceoflawfulpermanentresidence.Sometimes,ifnoforeignpassportisavailable,USCISwillplacetheI-551stamponaFormI-94andaixaphotographofthebearertotheform.Thisdocumentisconsideredareceipt.

UnexpiredForeignPassportwithI-551Stamp

ThetemporaryFormI-551MRIVisevidenceofpermanentresidentstatusforoneyearfromthedateofadmission.

TemporaryI-551printednotationonamachine-readableimmigrantvisa(MRIV)

USCISbeganissuingthisdesignoftheEmploymentAuthorizationDocument(EAD)onJanuary30,2023.SomecardsissuedafterthatdatemaystilldisplaythepreviousdesignbecauseUSCISusesexistingcardstockuntilsuppliesaredepleted.BoththecurrentandpreviousEADswillremainvaliduntiltheexpirationdateshownonthecard(unlessotherwisenoted,suchasthroughanautomaticextensionofthevalidityperiodoftheEADasindicatedonaFormI-797,NoticeofAction,orinaFederalRegisternotice).

Thisversioncontainsthebearer’sphotoonthefrontandback,name,USCISnumber,dateofbirth,andcardexpirationdatealongwithupdatedartworkoftheStatueofLiberty,holographicimagesonthefrontandbackofthecards,anewlayer-revealfeaturewithapartialwindowonthebackphotobox;anddatafieldsdisplayedindifferentplacesthanonpreviousversions.

Cardsmaycontainoneofthefollowingnotationsbelowtheexpirationdate:

CurrentEAD,frontandback

PreviousEAD,frontandback

ElectronicFormI-94

FormI-94,Arrival/DepartureRecord

FormI-20accompaniedbyFormI-94

SeeFormI-94above.

FormDS-2019accompaniedbyFormI-94

In2003,CompactsofFreeAssociation(CFA)betweentheUnitedStatesandtheFederatedStatesofMicronesia(FSM)andRepublicoftheMarshallIslands(RMI)wereamendedtoallowcitizensofthesecountriestoworkintheUnitedStateswithoutobtaininganEAD.

ForFormI-9purposes,citizensofthesecountriesmaypresentFSMorRMIpassportsaccompaniedbyaFormI-94indicatingnonimmigrantadmissionundertheCFA,whichareacceptabledocumentsunderListA.TheexactnotationonFormI-94mayvaryandissubjecttochange.ThenotationonFormI-94typicallystates“CFA/FSM”foranFSMcitizenand“CFA/MIS”foranRMIcitizen.

PassportoftheFederatedStatesofMicronesiaandtheRepublicoftheMarshallIslands

Adriver’slicensecanbeissuedbyanystateorterritoryoftheUnitedStates(includingtheDistrictofColumbia,PuertoRico,theU.S.VirginIslands,Guam,AmericanSamoa,andtheCommonwealthoftheNorthernMarianaIslands)orbyaCanadiangovernmentauthority.Youmayacceptadriver'slicenseifitcontainsaphotographor,ifitdoesnotcontainaphotograph,itincludesidentifyinginformationsuchasname,dateofbirth,gender,height,eyecolor,andaddress.

Somestatesmayplacerestrictivenotationsontheirlicenses.ForFormI-9purposes,youmayaccepttheselicenses.

AnIDcardcanbeissuedbyanystate(includingtheDistrictofColumbia,PuertoRico,theU.S.VirginIslands,Guam,AmericanSamoa,andtheCommonwealthoftheNorthernMarianaIslands)orlocalgovernment.YoumayacceptanIDcardifitcontainsaphotographor,ifitdoesnotcontainaphotograph,itincludesidentifyinginformation,suchasname,dateofbirth,gender,height,eyecolor,andaddress.

SomestatesmayplacerestrictivenotationsontheirIDcards.ForFormI-9purposes,youmayacceptthesecards.

Exampleimagenotavailable.

IDcardissuedtoactive-dutyU.S.militarypersonnel,selectedreserve,DepartmentofDefensecivilianemployeesandeligiblecontractorpersonnel.

IDCardforU.S.militaryfamilymembersandU.S.militaryretirees.

Exampleimagesnotavailable.

10.Schoolrecordorreportcard

11.Clinic,doctor,orhospitalrecord

12.Day-careornurseryschoolrecord

Receiptforareplacementofalost,stolen,ordamagedListBdocumentmaybepresentedinlieuofadocumentlistedaboveforatemporaryperiod.

U.S.SocialSecurityaccountnumbercardthatisunrestricted.Alaminatedcardisacceptable.AcardthatincludesanyofthefollowingrestrictivewordingisnotanacceptableListCdocument:

Thesedocumentsmayvaryincolorandpaperused.Allwillincludearaisedsealoftheofficethatissuedthedocument,andmaycontainawatermarkandraisedprinting.

F-545,CertificationofBirthAbroad,issuedbytheU.S.DepartmentofState

DS-1350,CertificationofReportofBirth,issuedbytheU.S.DepartmentofState

FS-240,ConsularReportofBirthAbroad,issuedbytheU.S.DepartmentofState

Youmayonlyacceptanoriginalorcertifiedcopyofabirthcertificateissuedbyastate,county,municipalauthority,oroutlyingpossessionoftheUnitedStatesthatbearsanofficialseal.Versionswillvarybystateandyearofbirth.

YoumayonlyacceptaPuertoRicobirthcertificateissuedonorafterJuly1,2010.

BirthCertificate

INSissuedFormsI-179toU.S.citizenswhoareresidentsoftheUnitedStates.Thiscarddoesnotcontainanexpirationdate,andisvalidindefinitely.

FormI-179,IdentificationCardforUseofResidentCitizenintheUnitedStates

SomeemploymentauthorizationdocumentsissuedbyDHSincludebutarenotlimitedto:

AFormI-797issuedtoaconditionalresidentmaybeanacceptableListCdocumentincombinationwithanexpiredFormI-551.

Receiptforareplacementofalost,stolen,ordamagedListCdocumentmaybepresentedinlieuofadocumentlistedaboveforatemporaryperiod.

1.DocitizensandnoncitizennationalsoftheUnitedStatesneedtocompleteFormI-9

Yes.WhilecitizensandnoncitizennationalsoftheUnitedStatesareautomaticallyeligibleforemployment,theytoomustpresenttherequireddocumentsandcompleteFormI-9,EmploymentEligibilityVerification.U.S.citizensincludepersonsbornintheUnitedStates,PuertoRico,Guam,theU.S.VirginIslands,andtheCommonwealthoftheNorthernMarianaIslands.U.S.noncitizennationalsarepersonswhoowepermanentallegiancetotheUnitedStates,whichincludethoseborninAmericanSamoa,includingSwainsIsland.CitizensoftheFederatedStatesofMicronesia(FSM)andtheRepublicoftheMarshallIslands(RMI)arenotnoncitizennationals,howevertheyareeligibletoworkintheUnitedStates.

2.DoIneedtocompleteFormI-9forindependentcontractorsortheiremployees

No.Forexample,ifyoucontractwithaconstructioncompanytoperformrenovationsonyourbuilding,youdonothavetocompleteFormI-9forthatcompany’semployees.TheconstructioncompanyisresponsibleforcompletingFormI-9foritsownemployees.However,youmaynotuseacontract,subcontract,orexchangetoobtainthelabororservicesofanemployeeyouknowisunauthorizedtowork.

3.WhathappensifIproperlycompleteandretainaFormI-9andDHSdiscoversthatmyemployeeisnotactuallyauthorizedtowork

Youwillhaveagoodfaithdefenseagainsttheimpositionofemployersanctionspenaltiesforknowinglyhiringanunauthorizedindividual,unlessthegovernmentcanshowyouhadknowledgeoftheemployee’sunauthorizedstatus.

4.CanIaskanemployeetoshowaspecificdocumentwhencompletingFormI-9

No.Theemployeemaychoosewhichdocument(s)theypresentfromtheListsofAcceptableDocuments.Youmustacceptanydocument(fromListA)orcombinationofdocuments(onefromListBandonefromListC)listedonFormI-9andfoundinSection13.0thatreasonablyappeartobegenuineandtorelatetothepersonpresentingthem.Todootherwisecouldbeanunfairimmigration-relatedemploymentpracticethatviolatestheanti-discriminationprovisionintheINA.Youmustnottreatindividualswholookand/orsoundforeigndifferentlyintherecruiting,hiring,orverificationprocess.

Note:EmployerswhoparticipateinE-VerifycanonlyacceptaListBdocumentifitcontainsaphotograph.

5.Whatismyresponsibilityconcerningtheauthenticityofdocument(s)anemployeepresentstome

Youmustexaminetheoriginaldocumentation,andifitreasonablyappearstobegenuineandtorelatetothepersonpresentingthem,youmustacceptit.Todootherwisecouldbeanunfairimmigration-relatedemploymentpractice.Ifthedocumentationdoesnotreasonablyappeartobegenuineortorelatetothepersonpresentingit,youmustnotacceptit.

However,youmustprovidetheemployeewithanopportunitytopresentotherdocumentsfromtheListsofAcceptableDocuments.

6.MayIacceptacopyofadocumentfromanemployee

7.WhencanemployeespresentreceiptsfordocumentsinplaceofactualdocumentsfromtheListsofAcceptableDocuments

8.MynewemployeepresentedtwodocumentstocompleteFormI-9,eachcontainingadifferentlastname.OnedocumentmatchesthenamesheenteredinSection1.Theemployeeexplainedthatshehadjustgottenmarriedandchangedherlastname,buthadnotyetchangedthenameontheotherdocument.CanIacceptthedocumentwiththedifferentname

YoumayacceptadocumentwithadierentnamethanthenameenteredinSection1ifthedocumentreasonablyrelatestotheemployee.Youalsomayattachabriefmemototheemployee’sFormI-9statingthereasonforthenamediscrepancy,alongwithanysupportingdocumentationsheprovides.Anemployeemayprovidedocumentationtosupportanamechange,butisnotrequiredtodoso.Ifyoudeterminethedocumentcontainingadifferentnamedoesnotreasonablyappeartobegenuineandtorelatetotheemployee,youmayaskhertoprovideotherdocumentsfromtheListsofAcceptableDocumentsonFormI-9.

9.ThenameonthedocumentmyemployeepresentedtomeisspelledslightlydifferentlythanthenametheyenteredinSection1ofFormI-9.CanIacceptthisdocument

Ifthedocumentcontainsaslightspellingvariation,andtheemployeehasareasonableexplanationforthevariation,thedocumentisacceptableifyouaresatisfiedthatthedocumentotherwisereasonablyappearstobegenuineandtorelatetotheemployee.

10.Myemployee’sEADexpiredandnowtheywanttoshowmeaSocialSecuritycard.DoIneedtoseeacurrentDHSdocument

No.Duringreverification,youmustallowanemployeetochoosewhatdocumenttopresentfromeitherListAorListC.IftheemployeepresentsanunrestrictedSocialSecuritycard,theemployeedoesnotalsoneedtopresentacurrentDHSdocument.However,iftheemployeepresentsarestrictedSocialSecuritycard,youmustrejectitsinceitisnotanacceptableFormI-9documentandasktheemployeetochooseadierentdocumentfromListAorC.

ThisappendixincludescommonabbreviationsforsomeofthedocumentsthatemployeesmaypresentfromtheListsofAcceptableDocuments.Thisappendixisnotanexhaustivelistofallthedocumentsanemployeemaychoosetopresent.SeetheListsofAcceptableDocumentsonFormI-9foracompletelist.

1.ForeignPassport

2.I-551orADITStamp

ForeignpassportcontainingatemporaryI-551printednotationonamachine-readableimmigrantvisa(MRIV)

2.MRIV

EmploymentAuthorizationDocument(FormI-766)

2.FormI-94

3.FormI-20orFormDS-2019

Note:Inlimitedcircumstances,certainJ-1studentsmayberequiredtopresentaletterfromtheirResponsibleOfficertowork.Enterthedocumenttitle,issuingauthority,documentnumberandexpirationdatefromthisdocumentintheAdditionalInformationfield.

PassportfromtheFederatedStatesofMicronesia(FSM)withFormI-94

1.FSMPassportwithFormI-94

PassportfromtheRepublicoftheMarshallIslands(RMI)withFormI-94

1.RMIPassportwithFormI-94

Receipt:ThearrivalportionofFormI-94containingatemporaryI-551(ADIT)stampandphotograph

Receipt:ThedepartureportionofFormI-94withanunexpiredrefugeeadmissionstamp

Forreceipts,indicateReceiptinthefieldalongwiththeappropriateabbreviationabove,ifprovided.Forexample,todocumentareceiptfortheapplicationtoreplacealost,stolenordamaged,PermanentResidentCard(FormI-551),youcouldenterthefollowing:

IDcardissuedbyaStateoroutlyingpossessionoftheUnitedStates

IDcardissuedbyfederal,state,orlocalgovernmentagenciesorentities

Driver'slicenseissuedbyaCanadiangovernmentauthority

Schoolrecord(forpersonsunderage18whoareunabletopresentadocumentlistedabove)

Reportcard(forpersonsunderage18whoareunabletopresentadocumentlistedabove)

Clinicrecord(forpersonsunderage18whoareunabletopresentadocumentlistedabove)

Doctorrecord(forpersonsunderage18whoareunabletopresentadocumentlistedabove)

Hospitalrecord(forpersonsunderage18whoareunabletopresentadocumentlistedabove)

Day-carerecord(forpersonsunderage18whoareunabletopresentadocumentlistedabove)

Nurseryschoolrecord(forpersonsunderage18whoareunabletopresentadocumentlistedabove)

Individualunderage18endorsementbyparentorguardian

Specialplacementendorsementforpersonswithdisabilities

SocialSecurityAccountNumbercardwithoutrestriction

CertificationofReportofBirth(FormDS-1350)

ConsularReportofBirthAbroad(FormFS-240)

IdentificationCardforuseofResidentCitizenintheUnitedStates(FormI-179)

EmploymentauthorizationdocumentissuedbyDHS(ListC#7)

Forreceipts,indicateReceiptinthefieldalongwiththeappropriateabbreviationabove,ifprovided.Forexample,todocumentareceiptfortheapplicationtoreplacealost,stolenordamagedSocialSecurityAccountNumberCardwithoutrestrictions,youcouldenterthefollowing:

ThepurposeofthisdocumentistooutlinesignificantchangesmadetotheM-274,HandbookforEmployers:GuidanceforCompletingFormI-9.