YoucanusetheOfficeprogramstosaveorconvertyourfilestoPDFssothatyoucansharethemorprintthemusingcommercialprinters.Andyouwon’tneedanyothersoftwareoradd-ins.
UsePDFformatwhenyouwantafilethat:
Examplesincluderesumes,legaldocuments,newsletters,filesthatareintendedtoberead(notedited)andprinted,andfilesthatareintendedforprofessionalprinting.
Important:
Toseestep-by-stepinstructions,selectanOfficeprogramfromthedrop-downlist.
Note:Youcan’tsavePowerViewsheetsasPDFfiles.
Formattingtips
Projectdoesn’tsupporteveryPDForXPSformattingfeature,butyoucanstillusesomeprintoptionstochangethelookofthefinaldoc.
ChooseFile>Print,andthenchangeanyoftheseoptions:
InthePageSetupdialogbox,youcanchangeoptionsonthesetabs:
SelectMoreOptions>OptionstocustomizeyourPDF.
OpenandcopycontentfromaPDFwithWord
YoucancopyanycontentyouwantfromaPDFbyopeningitinWord.
GotoFile>OpenandbrowsetothePDFfile.WordopensthePDFcontentinanewfile.Youcancopyanycontentyouwantfromit,includingimagesanddiagrams.
TosaveyourfileasaPDFinOfficeforMac,followtheseeasysteps:
Note:WhenusingBestforprinting,thehyperlinksmaynotconvertcorrectly.ThisisaknownissueinWordforMac.
YoucanuseWord,PowerPoint,andOneNotefortheWebtoconvertyourdocintoaPDF.
ThiswillgenerateabasicPDFthatpreservesthelayoutandformatofyouroriginaldocument.
IfyouneedmorecontrolovertheoptionsforyourPDF,suchasaddingbookmarks,usethedesktopapptoconvertyourdoctoaPDF.SelectOpeninDesktopAppinthetoolbarofPowerPointandOneNotetostartusingthedesktopapp,andinWordselecttheEditingdropdownfirstandthenselectOpeninDesktopApp.
ToexportyourWorddocumentorExcelworkbooktoPDFformatoniOStaptheFilebuttonatthetopleft,chooseExportandthenPDF.
XMLPaperSpecification(XPS)isanelectronicfileformatthatpreservesdocumentformattingandenablesfilesharing.TheXPSformatensuresthatwhenthefileisviewedonlineorprinted,itretainsexactlytheformatthatyouintended,andthatdatainthefilecannotbeeasilychanged.
Communitieshelpyouaskandanswerquestions,givefeedback,andhearfromexpertswithrichknowledge.
Findsolutionstocommonproblemsorgethelpfromasupportagent.